Administrative Assistant 3 (non-perm)- DA23 - HQ
Administration
Tumwater, WA, USA
USD 4,821-6,452 / month
Description
-
Administrative Assistant 3 (non-perm)
Tumwater, WA
Monthly salary range: $4,821 to $6,452
The Department of Corrections is seeking a motivated individual to fill the Non-Perm Administrative Assistant 3 position.
This position supports the Gender Affirming Care Unit within the Behavioral Health subdivision in Health Services. By ensuring that DOC is meeting the comprehensive health care needs of the transgender population, which is critical to their success in transitioning to the community, the Mission of DOC is supported. Through the support of this Unit's efforts to track and meet those healthcare needs, this AA3 position is critical to the effectiveness of the Gender Affirming Care Unit.
Application assessment will be ongoing, and the hiring authority reserves the right to offer the position at any time during the recruitment process. It is to the applicant's advantage to apply as early as possible.
"This recruitment could be used to fill multiple permanent or non-permanent positions."
Duties
-
Administrative support the Gender Affirming Care Program Administrator (GAC-PA)
- Provide administrative support to the GAC-PA to include:
- Scheduling meetings
- Taking minutes as needed
- Arranging travel and completing the processing of travel.
- Exercise independent judgment to accomplish assignments and solve problems.
- Compose or process written correspondence for the GAC-PA.
- Proofread materials, making corrections for sentence structure, spelling, grammar, and punctuation.
- Perform work processing tasks, such as merging and sorting, integrating text with graphics, spreadsheets, and date-based files, and importing/exporting.
- Open and distribute mail.
- Track assignments for the GAC-PA from the DOC Correspondence Unit, Resolution Program, OCO and others.
Creates and manages a tracking system to ensure timely delivery of quality gender affirming health care services to the transgender incarcerated population.
- Create a means to track the service provision to include patient Care navigation and medical care for all individuals identifying as transgender.
- Work collaboratively with other disciplines to gather the necessary information from all prison sites.
- Be alert to time frames for accessing services and working with the GAC-PA when there are any indications of delayed care.
- Provide reports on aggregate data regarding the deliver of Gender Affirming medical care services.
Administrative Support for Health Services
- Provide back-up administrative support services for the Health Services Unit, including answering the Health Services telephone.
Miscellaneous duties as assigned
- Administrative support tasks as needed.
Qualifications
-
Required Qualifications:
- Highschool graduation or equivalent.
- Two (2) year’s experience working as an administrative assistant.
- Proficiency with computers including Microsoft Office Suite.
- Strong organizational and people skills.
- Ability to type at least 45 APM.
- Familiarity with the internet and email programs.
- Knowledge of medical/psychological terminology.
- Excellent writing and verbal communication skills
- Ability to work independently and multi-task, and strong ability to work under pressure.
- Good problem-solving skills
Preferred/Desired Qualifications
- Familiarity with the needs of transgender individuals.
- Is proactive in anticipating the needs of the Gender Affirming Program Administrator.
- Use diplomacy when dealing with desperate and difficult personalities.
- Strong conflict resolution skills.
- Can be relied upon to achieve excellent results with little need for oversight or supervision.
Supplemental Information
-
Mission: The mission of DOC is to improve public safety by positively changing lives.
Our Vision: Working together for safer communities.
Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.
Our Core Values:
- Cultivate an environment of integrity and trust: Corrections values partnership and trust. We foster openness and support courageous conversations. We are committed to doing what we say we are going to do by being accountable and taking personal ownership in our actions.
- Respectful and inclusive interactions: Corrections appreciates and values individuals by promoting an inclusive and diverse environment, which encourages safety. We respect, value, and listen to the thoughts, feelings, and perspectives of our stakeholders and consider the impact on those we serve as well as each other.
- People's safety: Corrections believes in creating an environment that values physical, mental, and emotional security and well-being. We honor those who advance safety for all.
- Positivity in words and actions: At Corrections, we assume positive intentions and believe there is a shared desire for the best outcome. We consistently demonstrate positive behavior and always put forth our best effort.
- Supporting people's success: Corrections is committed to our community – understanding individuals, instilling hope, embracing change, and providing opportunities.
IMPORTANT NOTES:
- DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form. https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
- DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.
- Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
**Please note: Phone number AND email address are required for all professional references.
- A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
- Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
- We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
- Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
- Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
- Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.
- This position may be represented by a bargaining unit.
- Requires respirator medical evaluation questionnaire, fit testing, training, and use of respiratory protection as required by the WA Industrial Safety & Act standards. Refer to WAC 296-842 to learn more.
- Must be able to work in spaces, climb stairs, walk long distances, and frequently lift up to 30 pounds. Under rare circumstances this position may be required to lift or carry up to 50 pounds and push up to 100 pounds.
- Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application. You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.
- Candidates who are offered a job with the Department of Corrections must possess work authorization that does not require sponsorship by the employer for a visa now or in the future.
- Salary is based on experience and is determined at the time a final offer of employment is made.
We are committed to hiring individuals who possess core diversity competencies:
Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace.
- Work effectively with people of different perspectives, abilities, disabilities, races, religions, ages, lifestyle preferences and social, ethnic and cultural backgrounds.
- Respectfully acknowledge people's differences and recognize these differences as important and valuable.
- Promote inclusiveness.
- Be culturally sensitive and appropriate.
- Respect and value diverse backgrounds and traditions.
What We Offer:
As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:- Up to 25 paid vacations days a year
- Remote/telework/flexible schedules (depending on position)
- 3 days of bereavement Leave
- 8 hours of paid sick leave per month
- 12 paid holidays a year
- Generous retirement plan
- Flex Spending Accounts
- Dependent Care Assistance
- Deferred Compensation and so much more!
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.
For questions about this recruitment, or to request reasonable accommodation in the application process, please email kathey.waggoner@doc1.wa.gov or call us at 509-907-7808 For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.
