Our vision is to ensure that “Washington State’s children and youth grow up safe and healthy— thriving physically, emotionally, and educationally, nurtured by family and community."

• Main duties include Facilities Coordination, Office Management, Fiscal/Purchasing, Supervision, and Support to Area Administrator.
• Acts as the direct liaison with building managers, vendors, contractors, regional business center, and agencies regarding office maintenance.
• Coordinates the completeness of work requests and acquires resources needed to accomplish changes in workstations.
• Coordinates with OSSD and DCYF Regional Business Center to order and dispose of equipment, furniture, and supplies.
• Evaluates business and staff needs to determine requirements for remodeling jobs.
• Acts as vehicle coordinator, working with regional and headquarters staff regarding mileage, tracking, accident reporting, and maintenance scheduling for state vehicles.
• Monitors state vehicles, coordinates routine maintenance, schedules vehicles, and maintains mileage logs.
• Oversees control system of all keys being issued/returned, issues and maintains control of proximity cards to building occupants.
• Ensures the fire security alarm system and building security system are maintained.
• Plans and implements lease renewal process and establishes fiscal plans.
• Coordinates the annual completion of office risk self-assessments.
• Monitors budget status for FTE’s and discretionary expenditures.
• Prepares office actuals and forecasts for administrator use in budget planning cycles.
• Serves as a liaison with landlords, contractors, vendors, and others regarding facilities maintenance.
• Conducts training, assigns and schedules work, and acts on leave requests.
• Participates in staff evaluations and assignment of staff duties.
• Establishes office procedures, standards, priorities, and deadlines.
• Performs complex secretarial duties such as ordering supplies, processing mail, performing reception duties, maintaining a central filing system, faxes, photocopying, and processing disclosure requests.
• Provides support and coaching regarding interaction with clients.
• Coordinates, reviews, and ensures adequate reception coverage, and provides clear and consistent direction and training.
• Supervises clerical staff and provides support to the social services staff.
• Coordinates the agency's concrete goods.
• Inventory control and processes orders.
• Provides direct technical and administrative support to the Area Administrator.

What we're looking for (Required Qualifications):

• One year of experience in State service as an Administrative Assistant 2, Human Resource Assistant 2, or Data Compiler 3.

• Two years in State service as an Administrative Assistant 1 or Human Resources Assistant 1.

Preferred/Desired Qualifications:

• Knowledge of office organization, methods, management principles, inventory control, records management, and supervisory techniques.
• Ability to plan, organize, supervise central office services, assign, review, and coordinate work production.
• Ability to develop procedures for the most effective utilization of space, equipment, and personnel.
• Previously demonstrated experience operating a computer, keyboarding, and utilizing Microsoft Office products.
• Previously demonstrated experience drafting, editing, and sending electronic correspondence.
• Previously demonstrated experience researching and navigating internet browsers.
• Previously demonstrated experience editing, proofreading, and drafting memos and written documents.
• Previously demonstrated experience prioritizing multiple assignments in an office environment.
• Previously demonstrated ability to effectively communicate with management, peers, clients, and the public.
• Previously demonstrated ability to work effectively in a diverse and fast-paced environment.
• Previously demonstrated ability to process high levels of customer service skills.
• Previously demonstrated ability to operate vehicles for maintenance/repair transport.
• Previously demonstrated ability to handle inquiries and complaints promptly and professionally.
• Previously demonstrated ability to maintain confidentiality in all aspects of the job.

How do I apply?
Complete your applicant profile and attach the following:

• Cover Letter
• Resume

Supplemental Information:

The Department of Children, Youth, and Families (DCYF) is committed to Washington’s children and youth growing up safe, healthy, and thriving. We invite all candidates to join us in our goal to create a diverse and equitable workplace that reflects the communities we serve. If you are excited about this role but you believe that your education and/or experience might not align perfectly with every qualification in the job posting, we encourage you to apply anyway.

The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability.

This recruitment may be used to fill multiple vacancies.

Prior to a new hire, a background check including criminal history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

This position requires a minimum of at least two years of driving experience and a valid driver’s license.

Degrees must be obtained from an accredited college or university whose accreditation is recognized by the U.S. Department of Education and the Council for Higher Education Accreditation (CHEA), or a foreign equivalent verified by a NACES-approved organization at naces.org. Foreign Equivalency certification must be attached to the application for degrees obtained outside the U.S.

This position is included in the bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information: https://wfse.org/

Benefits eligibility for this position may be different than what’s listed in the benefits tab of this recruitment announcement. For more information on employee benefits eligibility, visit: Public Employee Benefits Board (PEBB).

If you would like to request an accommodation throughout the application/interview process, contact DCYF Recruiter. If you're experiencing technical difficulties creating, accessing or completing your application, call NEOGOV toll-free at (855) 524-5627 or email support@neogov.com. Persons needing accommodation in the application process or this announcement in an alternative format may call the Telecommunications Device for the Deaf (TDD) at 360-664-1960.

Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their DD214, NGB Form 22, or Predischarge Certification (issued not more than 120 days prior to End of Term of Service (ETS) by date of submission). If claiming preference based on Predischarge Certification, the individual will be required to provide their official discharge documentation, such as a DD Form 214, NGB Form 22, or equivalent, within 30 days after the date of discharge. Please blackout (redact) the Social Security number before attaching any documents. For additional information on Veterans’ Preference and guidance on how to determine if you are eligible, click here.

DCYF participates in the federal E-Verify program. The selected candidate must provide proof of identity and authorization to work in the United States, consistent with E-Verify requirements, on their first day of employment.

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