Administrative Assistant 3 / Kitsap / Hybrid
Administration
Silverdale, WA, USA
Description
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This full-time, permanent position is expected to work a hybrid schedule, with one day of telework and four days at the WorkSource office in Silverdale.
The final schedule will be determined by the supervisor.
Note: The salary listed above includes the scheduled 2% general salary increase that goes into effect on July 1, 2026.
The ideal candidate for this Administrative Assistant 3 position will bring professionalism, initiative, and strong organizational skills to the WorkSource Kitsap and WorkSource Clallam Offices. WorkSource Kitsap is the official duty station, with occasional travel required to WorkSource Clallam. They will perform a wide range of administrative duties with accuracy and efficiency, including developing office processes, preparing correspondence, coordinating staff travel and training, and serving as a telecommunications and technical support liaison. They communicate clearly, anticipate needs, and thrive in a collaborative, service-oriented environment.
This individual will provide essential support to the WDA1 Administrator and the Kitsap and Clallam WorkSource Supervisors by assisting with budget preparation and expenditure monitoring, managing equipment and inventory, maintaining records, and verifying financial information. They will also coordinate personnel recruitment, track performance evaluations, and maintain time sheets and leave requests. Highly organized, detail-oriented, and proactive, the ideal candidate ensures smooth and effective operations across multiple offices.
Duties
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As an administrative assistant at the WorkSource Silverdale office, you will provide administrative support to managers, supervisors, and staff as needed. You will independently conduct administrative activities and communications, assisting in administrative projects as well as business process assignments. In addition, you will be responsible for preparing correspondence for signatures, processing mail, and acting as a telecommunication and technical support liaison coordinating requests with facilities.
Some of what you will do:
- Provide back up for staff when necessary; assist with additional activities (i.e., special assignments, committee work, recognition activities, etc.).
- Assist in developing and implementing office processes and procedures; gather and compile data; maintain data files for programs; compile and complete projects, reports and special assignments.
- Prepare correspondence for signatures, process mail.
- Assist in developing, updating, processing, and monitoring resource and data sharing agreements and other contracts.
- Coordinate required personnel recruitment, selection, appointment, and promotion paperwork.
- Track and monitor performance evaluation schedules.
- Maintain time sheets and leave requests; monitor and reconcile charge code use and leave balances to timesheets; keep secure records.
- Support budget preparation; process research, monitor and track expenditures; review, process and verify program documents and financial records.
- Monitor equipment and supply needs; prepare estimates; place orders; receive and stock inventory. Track surplus and transfer of equipment.
To request a detailed position description, click here.
Qualifications
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Qualifying candidates will meet one of the following criteria options:
Option 1:
- Four (4) years equivalent education/experience.
Option 2:
- High school diploma or equivalent AND
- Three (3) years of clerical, office or administrative experience.
Option 3:
- Associate’s degree in business administration, public administration, or a closely related field may substitute for experience AND
- One (1) year of experience as an Administrative Assistant 2 OR
- Two (2) years as an Administrative Assistant 1.
The required experience includes:
- Budgeting & Cost Management: Ability to evaluate costs, approve purchases, and develop cost estimates.
- Budget Preparation & Monitoring: Ability to prepare budgets, develop estimates, and monitor expenditures.
- Standards & Procedures Development: Ability to create and enforce standards and procedures.
- Representation & Liaison: Ability to act as the primary contact and represent management.
- Report & Proposal Preparation: Ability to prepare detailed reports and proposals.
- Personnel Coordination: Ability to manage recruitment, selection, and promotion processes.
- Word Processing – Formats and automates text; Data Management – Organizes and integrates content; File Handling – Manages uploads/downloads securely; Editing & Formatting – Structures documents professionally; Problem-Solving – Troubleshoots issues and adapts content.
Preferred/Desired Qualifications:
- Ability to communicate effectively with management, peers and other stakeholders both verbally and in writing.
- Proficiency in Microsoft Office (Word, Excel, Outlook, SharePoint) and experience working with databases and information systems.
- Skilled in customer service, including handling inquiries, resolving concerns, and navigating complex situations.
Required equity competencies:
- The ability to take action to learn and grow.
- The ability to take action to meet the needs of others.
Special Requirements/Conditions of Employment:
- Must be able to pass an Unemployment Insurance (UI) and Paid Family Medical and Leave (PFML) claim and fraud check.
Please submit ONLY the required documents as noted below and ensure all Personal Identifying Information (PII) such as Social Security numbers etc. are edited out of your materials for privacy. Additionally, we ask that you not include photographs or external links within your documents. Any documents uploaded through this platform will be securely transmitted electronically to support application review.
Please submit ONLY your Cover Letter and Resume with your Online Application through the "Add Attachments" field. A resume will not substitute for the "work experience" section of the application or vice versa. Applications with blank fields, or supplemental question responses with comments such as "see attachments" may be considered incomplete.
Supplemental Information
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Why work with us?
Our agency's mission and values drive every decision that we make, determine how we interact with others, and are at the core of who we are. We value Access, Love, Belonging, Equity, and Stewardship. We understand that a work environment that respects your work/life balance is key; that's why many of our positions are eligible for flexible work schedules and teleworking opportunities. Through support, value, and trust, our employees are empowered to grow and develop into their best self.
Opportunity for All
We strive to create a working environment that includes and respects cultural, ethnic, racial, religious, sexual orientation, and gender identity diversity. Women, racial and ethnic minorities, people with disabilities, people over 40 years of age, people with religious beliefs, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
The Employment Security Department is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities.
If you are a person needing assistance in the application process, if you need this job announcement in an alternate format, or if you have general questions about this opportunity, please contact Lydia White or at 360-819-6996 or the Talent Acquisition Team, prior to the position closing. If you are having technical difficulties creating, accessing, or completing your application, please contact careershelp@des.wa.gov or (360) 664-1960 or toll free (877) 664-1960, Washington Relay 711.
This recruitment may be used to fill additional agency-wide positions in accordance with Article 4 of the WFSE Collective Bargaining Agreement.
