Administrative Assistant 4 (AA4/MPD) – Non-permanent – Internal

70085133

The salary advertised reflects the statewide 2% GWI for employees as of 7/1/2026.

This is a 6-month non-permanent position.

This opportunity is internal and available to current HCA employees only.

This administrative assistant supports the Deputy Division Director for the Medicaid Programs Division (MPD) including managing calendars, coordinating meetings, prioritizing deadlines, and communicating with internal and external partners. If you are in search of an opportunity to expand your administrative experience by supporting staff who regularly interact with external parties and constituents, this may be the opportunity for you!

All HCA employees will apply an equity lens to their work, which may include but is not limited to all analyses of core business and processes.

About the division:

The mission of MPD in the Health Care Authority (HCA) is to provide high quality administrative services to assist in the purchase and delivery of medical assistance program services to clients and members. MPD works across the agency and in partnership with the health care community and community stakeholders to develop and manage high-quality, evidence-based health care programs and purchase services that enhance Medicaid clients’ ability to access appropriate, quality health care.

About the position:

This position serves as a confidential assistant by providing high level administrative support to the Deputy Division Director, the Business Operations Section, and the Transformation Implementation Section.

This position is eligible to telework but may occasionally be required to report on-site to meet business need.The default assigned work location of all Health Care Authority (HCA) positions – both on-site and telework eligible positions – is within the State of Washington. This position reports to Olympia, WA. Frequency of onsite work will vary based on business and operational needs. All agency employees are required to report on-site in Olympia on their first and last days of employment to pick up and return state-issued equipment, regardless of telework status or location.

Some of what you will do:

• Assists Deputy Division Director in prioritizing deadlines and work activities.
• Serves as liaison between Deputy Division Director, Business Operations section, Transformation Implementation (TI) section, MPD Management Team, and other agency staff.
• Supports the Business Operations section and other sections as assigned with calendar organization, meeting support, and external correspondence.
• Reviews, corrects, tracks, and approves all materials for Deputy Division Director’s signature including contracts, personnel documents, correspondence, travel requests, and purchase requests.
• Coordinates meetings with internal and external stakeholders, which includes creating and sending meeting invitations, reserving appropriate resources, setting agendas, copying materials, and recording and distributing meeting minutes.
• Create and modify documents using word processing, spreadsheet, database, and presentation software. Conduct research and compile data.
• Supports the coordination and tracking of legislation and provisos impacting the division and supports the production of various required reports.
• Supports the prioritization and coordination of potential legislative issues for management review and assists in the routing of issues to appropriate staff.
• Answer inquiries via telephone, email, and physical mail and transfer to appropriate staff.

Required qualifications:

Qualifying candidates will meet one of the following criteria options:

Option 1:

• High school diploma or equivalent and
• Four (4) years of progressively responsible clerical, office, or administrative experience.

Option 2:

• Associate degree and
• Two (2) years of progressively responsible clerical, office, or administrative experience.

Option 3:

• Bachelor’s degree in business administration, public administration or a closely related field.

Option 4:

• One year as an Administrative Assistant 3

Option 5:

• Two years as an Administrative Assistant 2

Required competencies:

• The ability to take action to learn and grow.
• The ability to take action to meet the needs of others.

Preferred qualifications:

• Able to understand instructions, whether oral or written.
• Motivated self-starter with initiative to take independent action and accept responsibility for their actions.
• Creative and proactive problem solver; must possess the ability to make independent decisions and judgments about work priorities.
• Well organized, flexible, proactive, resourceful, and efficient with strong attention to detail.
• Exhibit confidence and poise in interactions with individuals at all levels.
• Experience in project management and coordination of team-based activities.
• Ability to work with diverse groups and individuals to meet shared goals and outcomes.
• Experience in contracts, budget, and fiscal management.

How to apply:

Only candidates who reflect the minimum qualifications on their NEOGOV profile will be considered. Failure to follow the application instructions below may lead to disqualification. To apply for this position, you will need to complete your profile which includes three professional references and attach in separate files:

• A cover letter that specifically addresses how you meet the qualifications for this position
• Current resume

To take advantage of veteran preference, please do the following:

• Attach a copy of your DD214 (Member 4 long-form copy), NGB 22, or USDVA signed verification of service letter.
• Please black out any PII (personally identifiable information) data such as social security numbers. Include your name as it appears on your application in careers.wa.gov.

About HCA:

Functioning as both the state's largest health care purchaser and its behavioral health authority, the Washington State Health Care Authority (HCA) is a leader in ensuring Washington residents have the opportunity to be as healthy as possible.

There are three pillars of our work: Apple Health (Medicaid); the Public Employees Benefits Board (PEBB) and School Employees Benefits Board (SEBB) programs; and behavioral health and recovery. Under these pillars, HCA purchases health care, including behavioral health treatment for more than 2.7 million Washington residents and provides behavioral health prevention, crisis, and recovery supports to all Washington residents.

What we have to offer:

• Meaningful work with friendly co-workers who care about those we serve Voices of HCA
• A clear agency mission that drives our work and is person-centered HCA's Mission, Vision & Values
• A healthy work/life balance, including alternative/flexible schedules and mobile work options.
• A great total compensation and benefit package WA State Government Benefits
• A safe, pleasant workplace in a convenient location with restaurants, and shopping nearby.
• And free parking!

Notes:

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment.

HCA is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. HCA has five employee resource groups (ERGs). ERGs are voluntary, employee-led groups whose aim is to foster a diverse, inclusive workplace aligned with HCA’s mission. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. Studies have shown women, racial and ethnic minorities, and persons of disability are less likely to apply for jobs unless they feel they meet every qualification as described in a job description. Persons over 40 years of age, disabled and Vietnam era veterans, as well as people of all sexual orientations and gender identities are also encouraged to apply. If you have any questions about the required qualifications or how your experience relates to them, please contact us at HCAjobs@hca.wa.gov. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact Jake Nelko at 360-725-0945 or jake.nelko@hca.wa.gov.

The Washington State Health Care Authority (HCA) is an E-Verify employer. All applicants with a legal right to work in the United States are encouraged to apply.

E-Verify® is a registered trademark of the U.S. Department of Homeland Security.

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