*This position is not represented by a bargaining unit (union). *

The Office of the Provost invites applications for a Faculty Affairs Manager to oversee operations related to academic policy administration, faculty evaluations, faculty activity reporting, course evaluations, faculty sabbaticals, professional licensure compliance, and related academic affairs initiatives. The role provides project management, systems administration, communication, training, and operational support to ensure effective implementation of institutional processes and compliance with applicable requirements.

• Administer faculty-serving processes governed by faculty collective bargaining agreements, academic policies, and related procedures.
• Manage and continuously improve faculty personnel processes, including faculty evaluations, sabbatical assignments, faculty activity reporting, course evaluations, and market adjustment reviews.
• Develop and oversee project plans, timelines, workflows, communications, training, documentation, and website content associated with assigned faculty affairs programs and initiatives.
• Provide guidance, training, and consultative support to faculty, department chairs/directors, evaluators, deans, and other campus stakeholders regarding faculty affairs processes and requirements.
• Serve as the primary administrator for Interfolio and related faculty information systems, ensuring data integrity, system functionality, reporting, and process effectiveness.
• Maintain the University's professional licensure inventory and coordinate compliance, reporting, and student disclosure requirements with campus partners.
• Support Office of the Provost strategic initiatives, special projects, committees, work groups, executive-level recruitments, and other Academic Affairs personnel processes.
• Coordinate and support Office of the Provost events, meetings, and engagement activities, and perform other duties as assigned.

• High school diploma and two (2) years of relevant experience, or an equivalent combination of education and experience.
• Excellent project management, planning, and organizational skills, with strong attention to detail and the ability to manage multiple priorities and deadlines.
• Strong oral and written communication skills.
• Ability to coordinate communications, events, projects, and related processes.
• Ability to build and maintain collaborative working relationships with faculty, staff, administrators, and campus partners while demonstrating a strong commitment to teamwork.
• Demonstrated skills in negotiation, conflict resolution, and change management, including the ability to consider multiple perspectives and support the implementation of new processes and practices.
• Strong analytical, problem-solving, and decision-making skills, with the ability to independently resolve complex issues and exercise sound judgment.
• Ability to interpret and apply policies, procedures, collective bargaining agreements, and regulatory requirements while ensuring compliance and data integrity.
• Experience using enterprise software systems, databases, reporting tools, Microsoft 365 applications, and emerging technologies to support operational effectiveness.

Preferred Qualifications

• A college degree in business, communication, education or equivalent combination of experience and education.
• Experience in higher education or a similar work environment.
• Knowledge of UM structure and protocols.

Compensation Title: Program Manager I

Union: *This position is not represented by a bargaining unit (union). *

Work Schedule: Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year

Probationary Period: Six (6) months minimum

Benefits Include: Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

Screening of applications will begin after the closing date; however, applications will continue to be accepted until an adequate applicant pool has been established.Complete applications received by the closing date will be guaranteed consideration.

A complete application includes:

1. Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
2. Detailed Resume – listing education and describing work experience
3. Three (3) Professional References – names and contact information

Must be eligible to work in the United States upon hire. Sponsorship is not available for this position.

The University of Montana is interested in receiving applications from people who would assist the University in demonstrating its five priorities for action: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.

The Affiliation of the University of Montana (UM Affiliation) is an equal opportunity employer. UM Affiliation does not discriminate against any applicant on the basis of protected class status as described in UM’s non-discrimination policy and any applicable law. Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. Qualified candidates may request veterans’ or disabilities preference in accordance with state law.

Criminal Background Investigation is required prior to the offer of employment. In accordance with university regulations, finalists for this position will be subject to criminal background investigations.

References: References not listed on the application materials may be contacted; notice may be provided to the applicant. UM partners with SkillSurvey for reference checking. Applicants may receive emails from SkillSurvey to submit reference information.

Testing: Individual hiring departments within the UM Affiliation may elect to administer pre-employment tests, which are relevant to essential job functions.

Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM and all affiliated campuses, as legally required (e.g., Form I-9). The University of Montana will require proof of authorization to work in the United States before final hiring. Due to the September 19, 2025 Presidential Proclamation and related guidance from USCIS and the Department of State, the University may be limited in its ability to offer H-1B sponsorship. At this time, we are unable to sponsor new H-1B visas that require payment of the additional fee introduced by the Proclamation.