The Registrar’s Office invites applications for a Communications and Client Experience Manager to join their team. This is a new position focusing on a variety of technical workflows and customer service support for students and faculty. This role requires a high degree of collaboration, maintaining professionalism in times of conflict, problem-solving skills, and translating and communicating complex policies and procedures to diverse stakeholders.

• Serve as front-facing office manager and primary reception point. Open the office daily and coordinate front desk coverage, including student workers and scheduling.
• Manage multi-channel communications (phone, email, web, in-person), ensuring timely, accurate registration information across platforms.
• Oversee phone queue operations and explore/implement AI-supported solutions to improve efficiency and reduce call volume.
• Lead mass email communications and maintain shared inboxes; coordinate messaging with staff and campus partners and manage contact lists.
• Maintain and update Registrar’s Office website content, calendar, and deadlines in collaboration with staff.
• Support core registrar processes, including end-of-term activities, commencement coordination, and management of student records functions (e.g., FERPA, name changes, forms).
• Provide backup support for specialized processes such as appeals research, grade validation, attendance tracking (LDA), and student data updates.
• Execute cyclical and time-sensitive operations, including registration reinstatements, waitlist management, withdrawals, academic standing notifications, and priority registration setup.
• Provide functional supervision by assisting with assigning duties to student workers.

• Associate of Arts (AA) or Associate of Sciences (AS) plus three (3) years of administrative experience, which includes highly detailed work assignments and extensive public interfacing or an equivalent combination of education and/or experience.

• Ability to provide a high level of customer service in a positive, professional, and helpful manner despite frequent interruptions.
• Demonstrated software experience including databases, web-building tools, spreadsheets, and word processing (Microsoft suite).
• Demonstrated experience composing, formatting, and proofreading business correspondence and general office materials accurately and professionally.
• Demonstrated proficiencies in time management.
• Excellent communication and organizational skills.

Preferred Qualifications

• General knowledge of higher education curricula, policies, and procedures.
• Experience working with enrollment and degree auditing software and/or relational databases.
• Bachelor’s degree or an equivalent combination of education and/or experience.
• Experience managing a front-facing office or experience in operations management.
• General knowledge of the University of Montana, program offerings, and campus.

Compensation Title: Program Manager I

Union: FOCUS-MFPE

Work Schedule: Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year.

Probationary Period: Six (6) months minimum

Benefits Include: Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

Screening of applications will begin after the closing date; however, applications will continue to be accepted until an adequate applicant pool has been established.Complete applications received by the closing date will be guaranteed consideration.

A complete application includes:

1. Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
2. Detailed Resume – listing education and describing work experience
3. Three (3) Professional References – names and contact information

Must be eligible to work in the United States upon hire. Sponsorship is not available for this position.

The University of Montana is interested in receiving applications from people who would assist the University in demonstrating its five priorities for action: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.

The Affiliation of the University of Montana (UM Affiliation) is an equal opportunity employer. UM Affiliation does not discriminate against any applicant on the basis of protected class status as described in UM’s non-discrimination policy and any applicable law. Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. Qualified candidates may request veterans’ or disabilities preference in accordance with state law.

Criminal Background Investigation is required prior to the offer of employment. In accordance with university regulations, finalists for this position will be subject to criminal background investigations.

References: References not listed on the application materials may be contacted; notice may be provided to the applicant. UM partners with SkillSurvey for reference checking. Applicants may receive emails from SkillSurvey to submit reference information.

Testing: Individual hiring departments within the UM Affiliation may elect to administer pre-employment tests, which are relevant to essential job functions.

Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM and all affiliated campuses, as legally required (e.g., Form I-9). The University of Montana will require proof of authorization to work in the United States before final hiring. Due to the September 19, 2025 Presidential Proclamation and related guidance from USCIS and the Department of State, the University may be limited in its ability to offer H-1B sponsorship. At this time, we are unable to sponsor new H-1B visas that require payment of the additional fee introduced by the Proclamation.