The Office of the Provost invites applications for a Program Manager to oversee operations related to academic policy, course evaluations, faculty activity reporting, faculty evaluations, and the faculty sabbatical process. The role manages projects end-to-end, including planning, implementation, communication, and coordination with internal and external partners to ensure compliance with timelines and requirements.

• Administer faculty processes outlined in collective bargaining agreements.
• Serve as the primary administrator and strategic lead for Interfolio.
• Provide training, guidance, and support to faculty and academic leadership.
• Support Office of the Provost initiatives, recruitments, events, and special projects.

• High School diploma and two (2) years of experience or an equivalent combination of education and experience.

• Excellent project management, planning, attention to detail and organizational skills.
• Strong written and oral communication skills.
• Ability to manage multiple priorities with minimal supervision.
• Proven ability to build and maintain effective working relationships across academic and administrative units.
• Ability to design and lead events, communications, and projects that advance the visibility and values of the Office of the Provost.
• Demonstrated negotiation, conflict resolution, critical analysis, and sound judgment in complex situations.
• Strong team orientation, professionalism, discretion, accountability, and willingness to learn.
• Proficiency with Microsoft 365 and demonstrated curiosity in using generative AI to improve processes and efficiency.

Preferred Qualifications

• Comprehensive knowledge of UM structure and protocols
• A degree in business, communication, education or equivalent combination of experience and education.
• Experience in higher education or a similar work environment.

Position Number:063430

Compensation Title: Program Manager I

Union: *This position is not represented by a bargaining unit (union). *

Work Schedule:Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year. Probationary Period:Six (6) months minimum

Benefits Include:Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

Screening of applications will begin after the closing date; however, applications will continue to be accepted until an adequate applicant pool has been established.

A complete application includes:

1. Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
2. Detailed Resume – listing education and describing work experience
3. Three (3) Professional References – names and contact information

Must be eligible to work in the United States upon hire. Sponsorship is not available for this position.

The University of Montana is interested in receiving applications from people who would assist the University in demonstrating its five priorities for action: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.

The Affiliation of the University of Montana (UM Affiliation) is an equal opportunity employer. UM Affiliation does not discriminate against any applicant on the basis of protected class status as described in UM’s non-discrimination policy and any applicable law. Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. Qualified candidates may request veterans’ or disabilities preference in accordance with state law.

Criminal Background Investigation is required prior to the offer of employment. In accordance with university regulations, finalists for this position will be subject to criminal background investigations.

References: References not listed on the application materials may be contacted; notice may be provided to the applicant. UM partners with SkillSurvey for reference checking. Applicants may receive emails from SkillSurvey to submit reference information.

Testing: Individual hiring departments withing the UM Affiliation may elect to administer pre-employment tests, which are relevant to essential job functions.

Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM and all affiliated campuses, as legally required (e.g., Form I-9). The University of Montana will require proof of authorization to work in the United States before final hiring. Further, based on the September 19, 2025, Presidential Proclamation and accompanying guidance from the USCIS and Dept. of State, the University may not be able to offer H-1B sponsorship. Particularly the University is not able to pay the $100,000 payment accompanying new H-1B visa petitions.