The Montana American Indians in Math and Science (MT AIMS) invites applications for a Middle School Program Manager (MSP). The MSP serves as the day-to-day coordinator and is responsible for managing all funded activities associated with the MT AIMS Middle School Program. The MSP works collaboratively with program staff to achieve program goals and objectives and partners with the Associate Director and Director to recommend and manage resource allocation.

The MSP supervises and manages Gatherings program staff; oversees the coordination, implementation, and evaluation of all program activities; and works with the Associate Director to ensure timely submission of reports and responses to stakeholder requests. The MSP also assists with program promotion efforts and serves as an advocate for MT AIMS students.

• Coordinate student recruitment efforts in collaboration with selected middle schools.
• Recruit, train, supervise, and evaluate summer residential staff, summer instructors, academic-year tutors/advisors, and additional personnel as the MT AIMS program grows.
• Oversee implementation of program activities, goals, and objectives in coordination with MT AIMS staff, stakeholders, and University policies.
• Plan and coordinate educational and support services for primarily Native American K–12 students participating in the MT AIMS Gatherings program.
• Conduct regular evaluations to assess program effectiveness, outcomes, and continuous improvement.
• Maintain financial oversight by monitoring expenditures and ensuring compliance with approved budgets.
• Manage and maintain the program’s student database; assist the Associate Director with preparation and submission of annual performance reports.
• Maintain accurate program records to ensure compliance with MT AIMS funder requirements and University of Montana policies.
• Plan and implement program outreach and promotional efforts; represent MT AIMS at national, state, campus, community, and middle school events.
• Travel to conduct monthly and/or quarterly visits and provide program support.

• Experience recruiting, training, supervising, and evaluating staff.
• Experience supervising students and staff in a residential setting, including behavior management and discipline.
• Ability to design and deliver curriculum and student services for diverse populations, including Native American students.
• Knowledge of barriers faced by low-income, first-generation, and underrepresented students, with ability to advise and mentor effectively.
• Familiarity with, or ability to quickly learn, academic advising practices and requirements of the Montana University System and Tribal Colleges.
• Strong public speaking and presentation skills.
• Excellent written, verbal, and interpersonal communication skills.
• Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook) and web-based tools.
• Ability to work independently with minimal supervision.

Preferred Qualifications

• Bachelor’s degree with two years of related experience, or Master’s degree, or equivalent combination of education and experience.
• Experience working with Native American individuals, families, or communities.
• Understanding of Native American community relationships and educational challenges.
• Commitment to working with low-income, first-generation, and Native American middle school students.
• Ability to think critically and perform effectively in high-stress situations.
• Experience as a resident advisor or supervising residential programs for middle or high school students.

Position Number:019010

Compensation Title: Program Manager I

Union: FOCUS-MFPE

Work Schedule :Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year.

Probationary Period: Six (6) months minimum

Benefits Include: Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

Screening of applications will begin after the closing date; however, applications will continue to be accepted until an adequate applicant pool has been established.

A complete application includes:

1. Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
2. Detailed Resume – listing education and describing work experience
3. Three (3) Professional References – names and contact information

Must be eligible to work in the United States upon hire. Sponsorship is not available for this position.

The University of Montana is interested in receiving applications from people who would assist the University in demonstrating its five priorities for action: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.

The Affiliation of the University of Montana (UM Affiliation) is an equal opportunity employer. UM Affiliation does not discriminate against any applicant on the basis of protected class status as described in UM’s non-discrimination policy and any applicable law. Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. Qualified candidates may request veterans’ or disabilities preference in accordance with state law.

Criminal Background Investigation is required prior to the offer of employment. In accordance with university regulations, finalists for this position will be subject to criminal background investigations.

References: References not listed on the application materials may be contacted; notice may be provided to the applicant. UM partners with SkillSurvey for reference checking. Applicants may receive emails from SkillSurvey to submit reference information.

Testing: Individual hiring departments withing the UM Affiliation may elect to administer pre-employment tests, which are relevant to essential job functions.

Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM and all affiliated campuses, as legally required (e.g., Form I-9). The University of Montana will require proof of authorization to work in the United States before final hiring. Further, based on the September 19, 2025, Presidential Proclamation and accompanying guidance from the USCIS and Dept. of State, the University may not be able to offer H-1B sponsorship. Particularly the University is not able to pay the $100,000 payment accompanying new H-1B visa petitions.