Only current UM Employees* of the College of the Arts and Media are eligible.

*Open to all employee types including Temporary Staff and Student Employees.

The Montana Repertory Theatre invites applications for a Program Manager to serve as the primary administrative support and lead communications liaison for Montana Repertory Theatre. Montana Rep is the professional theatre-in-residence at the University of Montana. Funding for this position is secured through January 2027 with the possibility of extension contingent on additional funding.

This position acts as the first point of contact for all Montana Rep communications. The Program Manager receives and directs all initial phone calls, emails, and general inquiries, ensuring they are routed to the appropriate individuals.

• Coordinate communications, scheduling, and front-office operations for Montana Repertory Theatre.
• Prepare correspondence, materials, and manage electronic files.
• Oversee housing and hospitality for guest artists and technicians.
• Hire and supervise student assistants and manage volunteers for events.
• Support local and in-state casting, including scheduling and proctoring auditions.
• Manage box office operations for online and phone sales.
• Lead educational outreach and programming initiatives.
• Oversee financial processes and support fundraising and donor coordination.

• High School diploma (or equivalency) and two (2) years of experience or an equivalent combination of education and experience.

• Familiarity with personal computers, related word processing and spreadsheet software (MS Office Suite), internet and email.
• Ability to use standard office equipment: copiers, fax machine, multi-line phone system.
• Basic knowledge of standard office practices and procedures; with the ability to compose, proofread and edit materials with a high degree of accuracy.
• Able to work effectively and communicate with students, faculty, staff, administrators, alumni, donors, the general public and diverse groups.
• Ability to work on projects independently and as part of a team.
• Ability to maintain strict confidentiality.

Preferred Qualifications

• Bachelor’s degree in a related field and one (1) year of related experience or an equivalent combination of education and experience.

Position Number: 055440

Compensation Title: Program Manager I

Union: FOCUS-MFPE

Work Schedule: Full-time, 1.0 FTE (40 Hours a week), hours will vary.

Screening of applications will begin after the closing date.

A complete application includes:

1. Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
2. Detailed Resume – listing education and describing work experience
3. Three (3) Professional References – names and contact information

Must be eligible to work in the United States upon hire. Sponsorship is not available for this position.

The University of Montana is interested in receiving applications from people who would assist the University in demonstrating its five priorities for action: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.

The Affiliation of the University of Montana (UM Affiliation) is an equal opportunity employer. UM Affiliation does not discriminate against any applicant on the basis of protected class status as described in UM’s non-discrimination policy and any applicable law. Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. Qualified candidates may request veterans’ or disabilities preference in accordance with state law.

Criminal Background Investigation is required prior to the offer of employment. In accordance with university regulations, finalists for this position will be subject to criminal background investigations.

References: References not listed on the application materials may be contacted; notice may be provided to the applicant. UM partners with SkillSurvey for reference checking. Applicants may receive emails from SkillSurvey to submit reference information.

Testing: Individual hiring departments withing the UM Affiliation may elect to administer pre-employment tests, which are relevant to essential job functions.

Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM and all affiliated campuses, as legally required (e.g., Form I-9). The University of Montana will require proof of authorization to work in the United States before final hiring. Further, based on the September 19, 2025, Presidential Proclamation and accompanying guidance from the USCIS and Dept. of State, the University may not be able to offer H-1B sponsorship. Particularly the University is not able to pay the $100,000 payment accompanying new H-1B visa petitions.