Executive Assistant III

University of Idaho
University of Idaho

Administration

Posted on Sep 25, 2026

Position Details

Position Information
Internal Posting? This Search is Open to Current University of Idaho Employees Only
Posting Number SP005466P
Position Title Executive Assistant III
Division/College Information Technology Services
Department OIT VP Office
Location Moscow
Posting Context Statement
Position Overview
Under general direction of the administrator, this position independently performs support duties related to the unit with a high degree of professionalism and adherence to strict confidentiality standards. The position oversees business operations and performs specialized and multifaceted administrative and project management functions, coordinates communications, and serves as a liaison and advisor to senior leadership in the college or unit. The position serves as first point of contact for requests, policy/procedural questions and/or problem resolution, exercises delegated decision making authority for matters related to unit operations, and represents the administrator’s views, preferences and decisions to internal and external constituents.

Duties may include:

Administrative and operational support:
  • Lead and manage office operations and administrative personnel; coordinate with Financial Officer on financial matters; participate in budget development; approving expenditures on behalf of the administrator
  • Coordinate complex travel, meeting and event arrangements
  • Maintain calendars, databases, confidential files, systems and records of administrator activities and decisions
  • Provide administrative and logistical support for meetings, internal/external/national boards, committees and/or councils which the administrator participates in, leads and/or sponsors
Project and initiative support:
  • Advise on agendas and meeting strategy, goals and outcomes
  • Support project management efforts by documenting scope and timelines, tracking progress towards key deliverables and facilitating the flow of information to participants and key stakeholders
  • Advise on and help coordinate the strategic planning process
  • Independently plan and complete assigned projects, events and programs with a defined scope and actively participate on project teams with other senior leaders in the unit
  • Represent the unit on university-wide committees as appropriate
Information gathering, reporting and communications:
  • Manage internal and external communications including responding on behalf of the administrator to personal and confidential correspondence and phone calls; coordinate and collaborate with University Communications and Marketing as needed
  • Develop draft communications such as talking points, speech scripts and responses to correspondence
  • Collect, compile, analyze and summarize data used for reports, records and other administrative documents; independently collect, summarize and submit data on behalf of the unit administrator
  • Other duties as assigned
Unit URL
Position Qualifications
Required Experience
  • Six years of administrative or business operations support experience, including four years supporting a manager, director, department lead or similar level of administrator
Required Education
  • High School Diploma or equivalent
Required Other
  • None
Additional Preferred
Preferred Education:
  • Associate’s or bachelor’s degree
Preferred Experience:
  • Working in higher education
  • Supporting project teams
  • Providing support to committees and/or boards
  • Working in an environment that requires adherence to strict confidentiality standards
  • Using computer information systems that manage an organization’s finances, business processes and records with a preference for experience using Banner, Chrome River and MyUI
Physical Requirements & Working Conditions
  • None
Degree Requirement N/A: No degree requirement
Posting Information
FLSA Status Non-Exempt
Employee Category Classified
Pay Range Salary starts at $75,360 annually. A higher starting salary may be considered based on education, relevant experience, skills, internal equity, and available budget resources.
Type of Appointment Fiscal Year
FTE
1
Full Time/Part Time Full Time
Funding
A visa sponsorship is available for the position listed in this vacancy. No
Posting Date 09/24/2026
Closing Date 10/08/2026
Open Until Filled No
Special Instructions to Applicants
Open to UI employees only. Position will close on 10/8/2026.
Applicant Resources https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement
Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement
The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.

Applicant Documents

Required Documents
  1. Resume/CV
  2. Cover Letter/Letter of Application
  3. List of References
Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Academic Careers
    • Association of Public and Land Grant Universities (APLU)
    • Chronicle
    • Facebook
    • HigherEd/Academic Impressions
    • Higher Ed Jobs
    • Idaho Department of Labor/Job Service including Job Central or Idaho Works (Idahoworks.gov)
    • Indeed.com
    • Inside Higher Ed
    • LinkedIn
    • Newspaper
    • Other Venue
    • Professional Listservs (Ex: NACUBO, AAAE, ISMC, etc.)
    • University of Idaho Website
    • University of Idaho Daily Register
    • University of Idaho Employee
    • Word of Mouth
    • Militaryjob.com
    • DSPSjobs.com
    • Higher Education Recruitment Consortium (HERC)
  2. * Were you referred to this employment opportunity by a current University of Idaho employee? If so, please provide their name and department.

    (Open Ended Question)

  3. * Are you currently authorized to work in the United States of America?
    • Yes
    • No
  4. * Do you now, or in the future require sponsorship through the University of Idaho to continue working in the United States?
    • Yes
    • No
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