Administrative Specialist I, Pitkin Forest Nursery

University of Idaho
University of Idaho

Posted on Jun 24, 2026

Position Details

Position Information
Internal Posting?
Posting Number SP005334P
Position Title Administrative Specialist I, Pitkin Forest Nursery
Division/College College of Natural Resources
Department Forest, Rangeland, & Fire Sciences
Location Moscow
Posting Context Statement
This position at the Franklin H. Pitkin Forest Nursery supports reforestation and restoration efforts. Key duties include processing seedling orders, preparing invoices, and handling payments. The role involves maintaining the nursery’s website, online sales portal, and seedling inventory, as well as ordering supplies and coordinating shipments and pickups. Outreach responsibilities include answering inquiries from customers, landowners, extension agents, government agencies, and the public, providing nursery tours, and attending conferences. The role reports to the Director of the Pitkin Nursery and requires effective collaboration with other staff.
Position Overview
Assist with administrative tasks including preparing correspondence, maintaining records, maintaining calendars, monitoring office inventory, ordering supplies when necessary and completing various assignments as needed. This position may be the first point of contact for the department, and is tasked with ensuring that information flows accurately, efficiently and effectively while maintaining appropriate confidentiality.

Duties may include:
  • Manage records and documents
  • Perform general administrative support tasks such as proofreading and receiving and distributing mail; may handle cash
  • Greet visitors, callers and/or email inquiries, determining nature and purpose and directing them to specific destinations/individuals/information
  • Other duties as assigned
Unit URL
Position Qualifications
Required Experience
  • Organizing tasks to meet deadlines
  • Participating in teams to accomplish shared goals
  • Using computer software and applications for word processing, email and internet searches
Required Education
  • High School Diploma or equivalent
Required Other
  • Must be able to travel occasionally
  • Must be at least 18 years old at time of hire
Additional Preferred
  • Considerable experience working in an office setting
  • Some experience with web development and maintenance
  • Some experience supervising employees
  • Some experience managing storefronts of online sales platforms, such as Marketplace
  • Knowledge of nursery management and reforestation
  • Interpersonal and communication skills, including email, technical writing, and phone etiquette
  • Familiarity with accounting and financial management principles
  • Ability to work with groups of people
  • Customer service experience
  • Ability to pay attention to detail and maintain accurate records
Physical Requirements & Working Conditions
  • Ability to lift, carry or otherwise move 60 pounds
Degree Requirement Listed degree qualification is required at time of hire
Posting Information
FLSA Status Non-Exempt
Employee Category Classified
Pay Range Commensurate with experience
Type of Appointment Fiscal Year
FTE
1
Full Time/Part Time Full Time
Funding This position is contingent upon the continuation of work and/or funding.
A visa sponsorship is available for the position listed in this vacancy. No
Posting Date 06/23/2026
Closing Date
Open Until Filled Yes
Special Instructions to Applicants
This position is open until filled. Priority will be given to applicants who have submitted their materials by July 7th, 2026.
Applicant Resources https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement
Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement
The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.

Applicant Documents

Required Documents
  1. Resume/CV
  2. Cover Letter/Letter of Application
  3. List of References
Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you hear about this employment opportunity?
    • Academic Careers
    • Association of Public and Land Grant Universities (APLU)
    • Chronicle
    • Facebook
    • HigherEd/Academic Impressions
    • Higher Ed Jobs
    • Idaho Department of Labor/Job Service including Job Central or Idaho Works (Idahoworks.gov)
    • Indeed.com
    • Inside Higher Ed
    • LinkedIn
    • Newspaper
    • Other Venue
    • Professional Listservs (Ex: NACUBO, AAAE, ISMC, etc.)
    • University of Idaho Website
    • University of Idaho Daily Register
    • University of Idaho Employee
    • Word of Mouth
    • Militaryjob.com
    • DSPSjobs.com
    • Higher Education Recruitment Consortium (HERC)
  2. * Were you referred to this employment opportunity by a current University of Idaho employee? If so, please provide their name and department.

    (Open Ended Question)

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