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Unit Grants and Contracts Administrator

University of Idaho

University of Idaho

Moscow, Russia
USD 68k-68k / year
Posted on Jul 26, 2025
Apply now
Position Information
Internal Posting?
Posting Number SP004957P
Position Title Unit Grants and Contracts Administrator
Division/College University Research
Department University Research
Location Moscow
Posting Context Statement
The Office of Research and Economic Development is seeking a Lead Grant Administrator to help launch a new Shared Services Research Administration team. Reporting directly to the Research Division Business Officer, this role offers a unique opportunity to shape scalable systems that support faculty and advance the university’s research mission.
Position Overview
This position will manage and oversee sponsored project activity within a college, program or unit. The successful candidate will be responsible for identifying funding opportunities, preparing proposals, managing budgets and ensuring compliance with requirements for externally funded projects. They will work with the Office of Sponsored Programs (OSP) to assess and improve processes and procedures and will serve as a liaison with partner institutions, state, regional, federal, and other internal and external departments and organizations. This position will also serve as an expert to faculty and staff, acting as a resource for all aspects of sponsored projects.
Duties may include:
  • Research funding opportunities, develop proposals and collaborate with project leadership to gather necessary information
  • Collect, analyze, interpret and document required information from sponsored project agreements and amendments, including sponsor terms, federal regulations, deliverables, etc.
  • Manage the complete lifecycle of sponsored project from application to reporting, ensuring adherence to all grant guidelines and deadlines
  • Develop and monitor sponsored project budgets in collaboration with finance and program staff, ensuring accurate financial tracking and reporting
  • Ensure compliance with sponsored project terms and conditions; prepare and submit timely reports to funding agencies and maintain accurate records
  • Develop and provide guidance and training to departmental staff on sponsored project processes, policies and procedures
  • Lead and mentor a team of specialists to assist with sponsored project proposals and compliance
  • Other duties as assigned
Unit URL
Position Qualifications
Required Experience
  • Three years reviewing sponsored program proposals against submission requirements
  • Supervising the work of others or coordinating projects to accomplish shared goals
  • Independently managing projects that involve multiple stakeholders
  • Interpreting, explaining and applying laws, regulations, and policies, including university, federal, state and/or sponsor regulations
  • Translating technical concepts into simplified language for general audiences
  • Presenting educational content in large group and individual settings
  • Editing and writing business correspondence using proper grammar and punctuation as demonstrated in application materials
  • Using spreadsheet software to compile, summarize and analyze financial data
  • Developing, recommending and evaluating unit procedures and policies and implementing changes when warranted
Required Education
  • High School Diploma or equivalent
Required Other
  • None
Additional Preferred
  • Bachelor’s Degree
  • Certified Research Administrator or Certified Financial Research Administrator
  • Four or more years in a sponsored programs-related support position (either pre- or post-award) related to applying project budgeting guidelines and procedures, preferably at an institution of higher education, non-profit or federal entity
  • Experience explaining and applying sponsored project policies, regulations, administrative practices, and ethics and confidentiality principles and practices, preferably at an institution of higher education
  • Experience serving as a liaison between internal and external entities and individuals to coordinate activities and resolve issues
  • Experience with external electronic proposal submission systems (such as research.gov, grants.gov, NSPIRES, eRACommons, ASSIST)
  • Experience using finance or human resource modules in the Banner information system
  • Knowledge of or experience with 2 CFR part 200
  • Working knowledge of Banner Finance and ARGOS and their application in managing sponsored project budgets, expenditures and financial reporting
  • Experience navigating the University of Idaho’s organizational structure and research administration environment
  • Familiarity with the University of Idaho’s Office of Sponsored Programs (OSP) procedures, including indirect cost policies, cost-share management, subrecipient monitoring expectations and compliance protocols
Physical Requirements & Working Conditions
  • None
Degree Requirement N/A: No degree requirement
Posting Information
FLSA Status Exempt
Employee Category Exempt
Pay Range $68,000 annually or higher, depending on experience.
Type of Appointment Fiscal Year
FTE
1.0
Full Time/Part Time Full Time
Funding This position is contingent upon the continuation of work and/or funding.
A visa sponsorship is available for the position listed in this vacancy. Uncertain
Posting Date 07/25/2025
Closing Date
Open Until Filled Yes
Special Instructions to Applicants
This position is posted as open until filled, however, applications submitted on or before August 8, 2025 will receive priority consideration.

Applicants:
Please use your letter of qualification to explain in detail how your work experience, skills, and abilities meet both the required and preferred qualifications as listed in the position description. Your letter of qualification will be used to demonstrate your communication and writing skills to determine your ranking among the other applicants for this position.

For resources about how to write a letter of qualification, please visit the HR website here: Applicant Resources – Careers | University of Idaho (uidaho.edu)

To see the full job description, please visit the ORED Jobs page here. If you have any questions regarding this posting, please reach out to the search coordinator at kskovgard@uidaho.edu.
Applicant Resources https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement
Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement
The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities.
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