The Department of Chemistry at the University of Colorado Boulder emphasizes knowledge of the basic principles of chemistry, including atomic and molecular theory, the states of matter, and reactivities and properties of chemical substances. Students study the basic subfields of chemistry, such as organic, physical, analytical, and inorganic chemistry, all while developing the mathematical skills to understand fundamental chemical relationships and to manipulate experimental data. Graduates also learn safe chemical practices, including handling waste, safety equipment, assembling chemical apparatus, and designing experiments.

Administrative and Front Office Support

• Provide comprehensive administrative support to the Department Chair, faculty and staff, ensuring smooth operations and efficient workflow.
• Greet and welcome students, faculty, staff, and visitors courteously and professionally.
• Address and resolve inquiries with reliability and accuracy.
• Act as the department liaison for Parking Services, OIT, and Telecom.
• Assist with property disposal and asset management.
• Oversee mailroom operations and maintain a polished and professional front office environment.
• Coordinate office supply orders and office equipment.
• Develop and maintain departmental directories, documents, and forms.
• Coordinate and optimize chemistry building scheduling and space utilization using EMS.
• Efficiently review and prioritize incoming requests via email, request forms, or phone, ensuring timely and appropriate responses.
• Oversee the organization, storage, and security of departmental documents.
• Implement digital systems and procedures for easy document access and retrieval.
• Ensure compliance with safety standards and facilitate communication between department staff and building management.
• Manage, clean, and organize the front desk, waiting area, and breakroom.

Event and Seminar Program Support

• Plan, organize, and implement departmental events, including seminars, recruitment sessions, graduation ceremonies, and staff and faculty appreciation events.
• Communicate with partners and manage resources to deliver high-quality events.
• Ensure excellent guest experience and attention to event details.
• Evaluate event outcomes and use feedback to improve future events.

Website Management

• Collaborate with the administrative team to ensure accuracy and relevance of the department website and social media.
• Add new content, update existing content, and remove outdated information.
• Regularly back up the website to ensure data can be restored in case of a failure.
• Check for broken links and update or remove them.
• Conduct regular reviews of the website to ensure mobile optimization, accessibility, and make design changes to improve navigation and usability.
• Generate regular performance reports using Google Analytics and Looker Studio to analyze website trends, monitor user engagement metrics, and find opportunities for content and usability improvements.

Expense Review and Reimbursements

• Assist in reimbursement requests and expense reports, ensuring compliance with university policies for faculty, staff, students, and guests of the department.
• Provide training on documentation and submission procedures.
• Identify process improvements and partner with finance offices for efficient processing.

This is a classified position, and per state requirements, you must be a Colorado resident at the time of application.

• This is a fully in person role..
• This can be subject to change based on the business needs of the department.
• Standard Business Hours: 8:00 AM - 5:00 PM | Monday - Friday
• Employee may be expected to be on campus Monday-Friday during onboarding, training, and/or professional development events/meetings.

• Must be a Colorado resident at the time of application.
• High School Diploma
• 3+ years of experience in office administration, clerical work, or a related field
• position. Including basic knowledge of Microsoft Office Suite and Google Workspace.

• Strong customer service skills with the ability to communicate efficiently and effectively.
• Attention to detail.
• Planning, problem-solving, and organization skills.
• Proficient in Microsoft Office (e.g. Word, Excel, PowerPoint).
• Excellent interpersonal skills, including written and verbal.
• Ability to work independently and on a team.

• Bachelor’s degree
• Prior experience configuring and customizing webpages within Drupal Web Express.
• Familiarity with managing, configuring, and auditing expense reports and travel bookings in Concur.
• Background in higher education administration and event coordination.