At CU Boulder Advancement, we are committed to fostering an environment where everyone matters and all can thrive. This dedication is rooted in our core values and our mission to drive impactful fundraising and engagement. Our team actively engages in learning, reflection, and the transformation of systems, policies, and practices that perpetuate oppressive ideologies—including racism, sexism, ableism, and heterosexism. We recognize our responsibility to lead by example in building a supportive and inclusive culture for both internal colleagues and external partners. We hold ourselves accountable through individual and divisional goals that continuously assess our progress, growth, and outcomes—ensuring alignment with our mission and values every step of the way.

Teamwide Operations Management

• Facilitate team meetings, currently run within the Agile project management process; takes notes and coordinates follow-up as needed.
• Serve as team scrum master, being responsible for team Agile implementation, project tracking, dashboards and capacity analysis.
• Manage MarComm project management tech tool (currently Asana). This includes, but is not limited too, supporting users, optimizing tool operations, and consistently working to optimize tools to best fit the needs of the team.
• Proactively identify problems and opportunities, review related information to develop recommendations, evaluate options and implement solutions.
• Serves as project manager for specific team efforts and initiatives, guiding projects from inception to final delivery and coordinating and maintaining project scopes, budgets and deliverables, to meet objectives.
• In coordination with the Director, Marketing, Communications and Client Services, develop specific goals and plans to prioritize, organize, and accomplish work.
• Offer continued administrative support to the team in accepting and tracking project requests and coordinating with partners across campus.
• Contribute to the organization of processes and team workflows.

Budget, Purchasing and Procurement Administration

• Serve as the department budget liaison. Proactively stay apprised of university financial guidelines and update leadership as needed.
• Prepare reports and analysis of financial data, year-over-year spending trends, burn rate and team cost centers to make informed recommendations. Complete expense reports and financial reconciliation.
• Provide oversight and tracking for team budget and expenses, including freelance contractors; reconcile budget monthly and work with budget team on forecasting monthly, quarterly and annually.
• Track and manage invoice payment. Support administrative details, such as department purchasing and ordering and equipment maintenance.
• Correspond with office space vendors, including the building lease agent. Onboard new vendors into procurement system.

Office Operations and Administrative Support

• Plan and implement events on behalf of the MarComm office, including but not limited to team building activities, staff appreciation, breakfast or lunch meetings, staff training, staff retreats, retirement and recognition events either on campus or off-site.
• Serve as office manager, which includes responsibilities as a facilities liaison. Serve as the first point of contact for visitors to the office and all related general inquiries; creates a welcoming environment for guests, staff, volunteers, donors, etc.
• Facilitate processes and workflows for teams, including onboarding and offboarding team members and student workers.
• Provide professional support to the Executive Director and as well as the larger Advancement Marketing and Communications team. Direct support of the Executive Director includes meeting and event planning, calendar planning and coordination, travel arrangements, expense reports, etc.
• Support of internal team administrative operations and communications includes travel and expense arrangements and reports, Teams channel updates, IT support, etc.
• Support data collection across the team and route data entries to respective parties with knowledge of the data transfer norms for those data sets. Review data entries for accuracy.
• Participate in the broader Administrative Team in the Advancement division; support special initiatives that enhance division operations, cross-team collaboration, and organizational effectiveness.
• Maintains the team filing structure, administrative guide, standard operating procedures, and resource documents.

• This will be in a hybrid work situation, working a mix of days on campus and remotely each week.
• Occasional evening/weekend work may be required.

The salary range is $58,000 - $68,000 annually. Relocation assistance is available within Advancement guidelines.

• Education: Bachelor's degree or equivalent experience or combination of education and experience may substitute.
• Experience: 2+ years of direct work experience.

• Growth mindset, motivation to tackle problems and think critically.
• Kind and respectful with strong interpersonal skills and ability to maintain professional working relationships.
• Excellent customer service skills.
• Solid understanding of financial concepts and budget management.
• Ability to complete accurate data entry, prepare and maintain detailed records, files, and reports on an ongoing basis.
• Proven time management skills with ability to adapt to changing priorities.
• Solid verbal and written communication skills and ability to work with accuracy and attention to detail.
• Knowledge of general office procedures, protocol, and professionalism.
• This position is privy to confidential information and must act with a high level of integrity.

• Ability to create and maintain dashboards in Excel and project management software. Ability to use PivotTables.
• Experience as a SCRUM Master and understanding of Agile project management framework.
• Experience scheduling/coordinating sophisticated meetings and using scheduling software.
• Experience procuring goods and/or services.
• Experience with financial record keeping and reconciliation
• Software Used: Microsoft Office products, especially Excel, Zoom, Teams, Asana, procurement systems (CU Marketplace), Concur (expense reporting).