The faculty roster for the Department of Integrative Physiology includes 16 tenured and tenure-eligible faculty and 13 instructor-rank faculty. The department offers B.A., M.S., and Ph.D. degrees in Integrative Physiology. Please visit our website for more details on the department and the university. Research in the Department spans the entire field of physiology, from the genetics of behavioral traits to the assessment of human performance and population health.

Grant, Contract, and Fund Account Management

• Supervise and analyze all activities in assigned research, general, auxiliary, gift, royalty, and plant funds.
• Independently assess individual project and program accounts, ensuring alignment with GASB principles, state fiscal rules, funding agency regulations, and University and Department policies in support of the Sr. Finance and Accounting Professional and Manager of Finance and Business operations.
• Devise, refine, and implement internal accounting procedures based on ever-evolving programs and project contract or grant requirements.
• Post-award management of research contracts and grants, including sub-contracts.
• Ensure compliance with broader university, college, and departmental guidelines and serve as an advisor for proposals and awards.
• May collaborate closely with OCG to serve as a resource on grant proposals which includes assistance with the budget, forms, and other required documents.
• Proactively monitor and assess both new and existing award funds, advising faculty of potential issues through deep analysis and comparison against initial proposal documentation.
• Regularly prepare in-depth periodic and ad-hoc financial reports for senior department partners, including the Department Chair, Manager of Operations and Finance, and grant project Principal Investigators.
• Offer insights and recommendations based on the findings derived from reports.
• Foster and maintain diligent administrative and fiscal relationships with both internal department units and external entities such as the Office of Contracts and Grants, Campus Controller's Office, Procurement Service Center, Human Resources, the Technology Transfer Office, and other campus partners.
• Communicate standard financial and procedural concepts to a wide audience, both within and outside the department field, with an increasing ability to relay information on more complex financial matters over time.

Research Administration

• Perform meticulous monthly reviews and reconciliations of assigned accounts.
• Use independent discretion to recommend and implement cost transfers, rectify errors, and redirect expenditures to their proper accounts.
• Serve as a primary resource for account-related inquiries within the department. International Collaboration and Compliance: Work closely with the International Student and Scholar Services (ISSS) to facilitate international scholar integration into the Department of Integrative Physiology.
• Recommend and ensure the acquisition of appropriate documentation, visas, and any other international compliance measures.
• Regularly review and monitor fund balances and proactively identify needs for changes in funding allocations for research personnel.
• Make adjustments based on input from the Principal Investigator (PI)/faculty member or independent assessment.
• Ensure adequate funding is available before authorizing the hiring of Research personnel.
• Ensure that the Department is consistently represented in broader university discussions related to research personnel.
• Support faculty with ePERs.
• Ensure that all personnel and financial activities adhere to evolving university regulations and standards, minimizing potential risks to the department.

Procurement, Travel, and Expense Reimbursement

• Drawing from a deep knowledge of department-specific needs, evaluate and implement purchasing requests and provide guidance to ensure all acquisitions align with statutes, rules, regulations, and standard methodologies in the scientific field.
• Review documentation for accuracy and proper authorization for capital equipment and other purchases.
• Actively manage and monitor budget pools ensuring the availability of funds and taking proactive measures to prevent over-expenditure.
• Provide comprehensive support of procurement, travel, and reimbursement expense processes. Ensure total compliance with all levels of policy - Federal, State, University, and Departmental.
• Help drive improvements in the accuracy and efficiency of documentation and authorization processes.
• Be responsible for the authorization and tracking of payments for supplies and services.
• Regularly review and innovate upon the data collection processes of the department's systems and subsystems.
• Ensure the department’s needs are met, while also driving cost efficiencies in booking airfare, accommodations, and event registrations.
• Act as an advisor to faculty, PIs, and staff on issues of moderate complexity.

Building Administrative and Operational Support

Mail Distribution

• Manage mail, distribution and delivery for department
• Handle time/temperature sensitive research packages, and communicate with mail and distribution services for special package requests.
• Aid IPHY faculty, staff and researchers with outgoing packages (creating shipping labels, providing cost/speed of shipping information, completing special pick-up forms, etc.).

Supply Ordering

• Order and manage inventory of departmental supplies, as well as aid staff in placing orders for specific supplies.
• Make PCARD purchase for departmental needs not conducted via Marketplace.
• Deliver supplies to Wilderness, ARCE, and Ramaley when needed.

Facilities Management Liaison

• Follow up on work order progress and serve as the point of contact for FacMan regarding any building related issues.
• Handle building requests for all Clare/TB-01 building members (including non-IPHY).
• Disseminate important building related information including safety concerns, power outages, lock schedules for holidays, repair projects taking place, carpet cleanings, etc.
• Ensures all ADA Units in IPHY spaces are up to date for functionality.

Freezer Liaison

• Provide maintenance guidance for IPHY shared backup freezers.
• Work with facilities/FacMan to supervise freezer monitoring systems and serve as backup contact for IPHY freezer alarms (on call for emergencies).
• Work with labs on oversight of DI water system, maintenance biosafety cabinets, etc.

Parking Liaison

• Handle procurement of parking day passes for department guests and visitors.
• Coordinate parking for departmental events such as Internship Fairs, etc.
• Set up parking permits for labs, and requests proxy access when new lab members need to manage these permits.
• Contest unwarranted tickets for labs.
• Disseminate important information regarding events, parking lot closures, alternative parking, etc.

CCURE and Key Liaison

• Order all keys for staff, faculty, research personnel, TA’s, etc.
• Manage CCURE BuffOne card swipe access to all IPHY buildings and spaces.
• Work with the Operations Control Center and CUPD to grant weekend access for weekend events and IPHY 3410 review sessions.
• Provide keys and maintain keys lockbox in front office, as well as the access schedule of CCURE spaces.
• Coordinate, manage, and facilitate project communication among IPHY faculty, researchers, project managers, and construction crews/teams.
• Contribute to timeline and project flow management.
• Coordinate the maintenance schedules for the department’s GEM Carts, and handles incident reports if there is any damage reported for either cart.
• Coordinate Active Harmer Training for staff with CUPD.
• Organize and support department research related events such as the Grant Incubator monthly meeting.

• Work modality must align with A&S' Remote & Hybrid Work Guidelines.
• May work 3 days a week in person for the Fall 2025 semester, 2 days a week each additional academic year semester, one day in person over summers. This can be subject to change based on the business needs of the department.

• Bachelor's Degree, equivalent combination of education and experience may substitute.
• 1 year of related experience in administration, business, finances, or a related field.

• Demonstrated problem solving and decision-making skills.
• Organization skills and ability to manage multiple priorities and deadlines.
• Written and verbal communication skills with the ability to explain complex policies and procedures.
• High degree of professionalism and ability to maintain confidentiality and work with sensitive information.
• Demonstrated ability to proactively analyze issues so as to foresee possible problems or concerns that may arise and to develop proactive solutions and initiate related action.
• Ability to establish and maintain positive and cooperative working relationships within the department and with outside units.
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Teams, Outlook).

• BA/BS -or- MA/MS/MBA Degree.
• 3 years of experience in administration, business, finances, or a related field.
• Experience with complex financial data systems.
• Experience with administration in higher education or educational organizations.