#138024 Administrative Assistant - Special Procedures

DESCRIPTION

Under general supervision, the Administrative Assistant provides essential operational and administrative support to the GI/Hepatology division. This role ensures that daily clinic and procedural workflows are well-organized, coordinated, and aligned with departmental and regulatory standards. Supports leadership, providers, and nursing teams by managing schedules/calendar, coordinating meetings, facilitating communications, and maintaining key administrative records. Performs other duties as assigned.

Under general direction works on operational and/or procedural assignments that require the exercise of considerable discretion and independent judgment. Understands implications of work and makes recommendations for solutions. Determines methods and procedures on new assignments.

Will be required to support staffing office and work early hours.

MINIMUM QUALIFICATIONS

• Three (3) years recent administrative experience in a Special Procedures department (or similar healthcare environment).
• Demonstrated excellence in customer service and interpersonal communication skills.
• Possess effective time management skills.
• Strong MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Payroll experience required.
• Highly detail-oriented.
• Must possess the ability to work effectively and equitably with others.- -

PREFERRED QUALIFICATIONS

• Medical terminology training and/or certificate.
• Epic scheduling/template experience preferred.
• Experience with OR equipment and patient transport.

SPECIAL CONDITIONS

• Must be able to work various hours and locations (including weekends and evenings) according to business needs.
• Employment is subject to a criminal background check and pre-employment physical.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, the only Burn Center in the county, and and dozens of outpatient clinics. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

a. "Misconduct" means any violation of the policies governing employee conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC’s policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace