DESCRIPTION

Revelle College is the first of the Undergraduate Colleges established at the University of California, San Diego and was named in honor of Roger Revelle, noted for his research on global warming and a major force in the founding of UC San Diego. The colleges are distinguishedby their general education curriculum and Revelle College is known for the breadth, depth and rigor of its general education requirements, which include humanities, mathematics, language, science, social science, and writing. Students at Revelle College are actively engagedand involved in a variety of student programs and activities. Revelle College is home to approximately 4600 undergraduate students.

The Revelle College Operations and Programs Analyst (OPA) performs a wide range of duties that require confidentiality, discretion, tact, diplomacy, sound judgment, analytical and decision making skills. Duties include, but are not limited to comprehensive, high-level administrative support to the Provost as well as day-to-day operational support of Revelle College. The Operations and Programs Analyst serves as the direct link between Revelle and the Colleges Business Office (CBO). The incumbent also has responsibility for the planning and execution of select College events such as commencement, faculty seminars, symposia and recognition events. Provides project support to assist the Provost in carrying out responsibilities and coordinating and planning academic and other programs/meetings/events that enhance interaction between the Provost, students, parents, alumni, staff, and faculty. Coordinates special projects which may include research, analysis, documentation, logistics, design, correspondence, and preparation of presentation materials. These roles require the Operations and Programs Analyst to demonstrate a high degree of professionalism in a rapidly changing, time-pressured environment using strong organizational skills, with the ability to be flexible as demands and priorities may change rapidly. The Operations and Programs Analyst must manage a high volume of communications and information and must be able to organize, research, track, interpret, analyze and present information in concise and appropriate formats. Responsible for compilation of meeting documents and back-up with attention to detail. Responsible for managing complex calendars with frequent changes. Serves as a key representative of the Provost within UC San Diego as well as with donors, visitors, corporate, and community partners. Serves as on-site safety and facility/key coordinator.

• Occasional overtime required for special events.

QUALIFICATIONS

• Demonstrated experience and proven ability to function at an executive administrative level including complex and confidential calendaring, public relations, development, and community relations in a fast-paced environment.

• Proven experience with successful event planning and organization of special events. Proven skills to handle logistics from a wide variety of special events such as lectures, seminars, workshops, convocations, and commencement.

• Working knowledge of common organization-specific and other computer application programs. Excellent computer skills including Windows, Word, Excel, Adobe InDesign, Outlook, Powerpoint, basic HTML, and document/photo scanning/editing.

• Solid organizational skills and ability to multi-task with demanding timeframes. Ability to handle multiple assignments and tasks; ability to establish and work with changing priorities. Ability to work with frequent interruptions.

• Ability to use sound judgment in responding to issues and concerns. Ability to use independent judgment and initiative, to analyze complex situations, and to develop multiple choices and recommendations. Excellent problem-solving and conflict resolution skills.

• Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing. Excellent interpersonal skills including tact, diplomacy, and good judgment in interactions with faculty, staff, students, families, counselors, public officials, and the media.

• Ability to use discretion and maintain confidentiality.

• Demonstrated composition skills; copyediting and proofing of high volume correspondence, marketing and collateral materials.

• Demonstrated ability to interpret and appropriately apply regulations, policies, and procedures.

• Demonstrated ability to work independently, set own priorities, use independent judgment and handle confidential and sensitive information.

• Ability to evaluate various office practices and procedures. Recommend appropriate changes and develop new guidelines for implementation.

• Significant knowledge of a higher education institutions professional objectives and activities, programs and philosophy and the ability to apply an understanding that supports the educational, research and outreach mission of College.

SPECIAL CONDITIONS

• Background Check required.