Summary

Overview

• Accepting applications

• Open & closing dates

  10/08/2024 to 10/21/2024

  This job will close when we have received 75 applications which may be sooner than the closing date. Learn more

• Salary

  $39,576 - $63,733 per year

• Pay scale & grade

  GS 5 - 7

• Help

  Location

  Few vacancies in the following location:

  • Helena, MT

• Remote job

  No

• Telework eligible

  Yes—as determined by the agency policy.

• Travel Required

  Not required

• Relocation expenses reimbursed

  Yes—You may qualify for reimbursement of relocation expenses in accordance with agency policy.

• Appointment type

  Permanent

• Work schedule

  Full-time

• Service

  Competitive

• Promotion potential

  7

• Job family (Series)

  • 0303 Miscellaneous Clerk And Assistant

• Supervisory status

  No

• Security clearance

  Not Required

• Drug test

  No

• Position sensitivity and risk

  Non-sensitive (NS)/Low Risk

• Trust determination process

  • Credentialing

• Financial disclosure

  No

• Bargaining unit status

  No

• ---

  Announcement number

  USGS-RES-24-12544312-ST-AW

• Control number

  813078800

This job is open to

• Career transition (CTAP, ICTAP, RPL)

  Federal employees who meet the definition of a "surplus" or "displaced" employee.

• Family of overseas employees

  Family members of a federal employee or uniformed service member who is or was, working overseas.

• Federal employees - Competitive service

  Current or former competitive service federal employees.

• Federal employees - Excepted service

  Current excepted service federal employees.

• Individuals with disabilities
• Land & base management

  Certain current or former term or temporary federal employees of a land or base management agency.

• Military spouses
• National Guard & reserves

  Current members, those who want to join or transitioning military members.

• Peace Corps & AmeriCorps Vista
• Special authorities

  Individuals eligible under a special authority not listed above, but defined in the federal hiring regulations.

Videos

Duties

As an Administrative Operations Assistant within the Wyoming-Montana Water Science Center, some of your specific duties will include:

• Enter, review, and adjust financial and budgetary data using an automated financial system. Utilize an automated financial system to determine status of invoices, payments, and suspense items, reconcile and adjust bankcard statements, as well as to ensure proper processing of payments.
• Assist employees in the preparation of purchase requisitions. Prepare, process, and track requests for office supplies, equipment and services. Receive, review, and pay vendor invoices. Makes purchases as required in accordance with applicable micro purchase and bankcard regulations.
• Prepare routine travel reservations, authorizations and vouchers using an automated travel system.
• Review and verify time cards using an automated timekeeping system and prepare corrections.
• Develop a variety of administrative reports related to budget, payroll, travel, or procurement. Enters or extracts information in financial, personnel, payroll travel, and training systems, as well as local administrative databases/websites.
• Maintain office records according to established filing and records management procedures.

Requirements

Conditions of Employment

Key Requirements:

1. Applicants must be U.S. Citizens.
2. Suitable for Federal employment, as determined by background investigation.
3. Selectee may be subject to serving a one-year probationary period.
4. More requirements are listed under Qualifications and Other Information.

Are There Any Special Requirements For This Position?

• Application Limit - This vacancy is limited to the first 75 applications received and will close at midnight Eastern Time on the day this application limit is reached regardless of the closing date specified in this vacancy announcement. Any application received prior to midnight Eastern Time of the day the application limit is reached will be accepted and considered. You are strongly encouraged to submit all required supporting documents at the time of application should the vacancy close earlier than stated in this announcement due to the applicant limit being reached. Supporting documents will not be accepted once the vacancy announcement closes.
• A background investigation will be required for this position. Continued employment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. Failure to successfully meet these requirements will be grounds for termination.
• Throughout the recruitment and hiring process we will be communicating with you via email; therefore, it is imperative that the email address you provide when applying for this vacancy remains active. Should your email address change, please notify the point of contact identified in the vacancy announcement as soon as possible so that we can update our system.
• If you are a Federal employee applying for a promotion (under merit promotion procedures) you must meet time-in-grade requirements by the closing date of the announcement.
• Payment of Relocation Expenses - Relocation expenses are authorized.

How You Will Be Evaluated

• Help

  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

  Review our benefits

  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

• As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

  Required documents may be: (1) uploaded directly from your desktop; or (2) uploaded directly from your USAJOBS stored attachments.
  
  Resume
  
  --Resumes are required. You are highly encouraged to use USAJOBS Resume Builder to ensure all required information is included in your Resume. If you use your own resume, curriculum vitae, or other written form, then you must describe your job-related qualifications, including: beginning and ending dates for paid and non-paid work experience; hours worked per week; month and year of employment for each job title listed; annual salary; and description of job duties. Include name and address of employer; supervisor name and telephone number. Additional information on what to include can be found here.
  
  Supporting documents
  
  --Upload any supporting documents identified in the Key Requirements section or included below as it applies to your eligibility. Supporting documents may be: (1) uploaded directly from your desktop; or (2) uploaded directly from your USAJOBS stored attachments.
  
  Transcripts
  
  --If this position requires specific educational course work to qualify, or you are qualifying based in whole or part on education, you are required to provide all unofficial transcripts (undergraduate, graduate, etc.), which includes semester hours earned and grade received, by the closing date of this announcement or you will be disqualified from further consideration. Please ensure that all documentation is legible.
  
  Due Weight for Performance
  
  --Please submit 1) a copy of your most recent performance appraisal/evaluation and 2) a list of any awards (e.g. superior performance awards, special act or achievement awards, quality step increase, etc.) you received in the last 5 years. Any performance appraisal/evaluation and award documentation you provide will be forwarded to the selecting official. The selecting official will review this documentation and give it due weight consideration during the overall selection process. Due weight for performance applies to federal and non-federal work. If you do not have your most recent performance appraisal/evaluation, please submit a statement as to why it is not available. Please indicate if any prior performance appraisals/evaluations were at an acceptable level.
  
  Current & Former Federal Employees
  
  --If you are a current career or career-conditional Federal employee OR a former Federal employee who has reinstatement eligibility, you must submit a copy of a recent SF-50 "Notification of Personnel Action" documenting proof of competitive status, tenure, position title, occupational series, grade level and step by the closing date of this announcement, or you will not receive consideration.
  
  Veterans Employment Opportunity Act (VEOA)
  
  --If you are claiming eligibility under the Veterans Employment Opportunity Act (VEOA), you must submit proof that supports your claim. This may include:

  • A legible copy of your DD-214, Certificate of Release or Discharge from Active Duty, member 4 copy or any official documentation or statement from the Armed Forces that confirms your dates of service and that your separation, discharge, or release from active duty was under honorable conditions.
  • If you are currently on active military duty, you must provide documentation (e.g., campaign document, award citation, etc.), that verifies entitlement to veterans' preference or that shows length of service, AND that your character of military service is honorable.

  Additional information can be found in the VetGuide.
  
  Career Transition Assistance Plan (CTAP) & Inter-agency Career Transition Assistance Plan (ICTAP) Eligibles
  
  --If you are claiming CTAP/ICTAP eligibility, the Servicing Human Resources Office must receive proof by the closing date of this announcement that you meet the requirements of 5 CFR 330 Subpart F for CTAP and 5 CFR 330 Subpart G for ICTAP or you will not receive priority consideration. This includes:

  • copy of the agency notice;
  • your most recent Performance Rating; and
  • your most recent SF-50 noting current position, grade level, and duty location.

  If you are a CTAP or ICTAP eligible, you will be considered well qualified if you earn a minimum score of 85 (prior to the assignment of veteran's preference points). For more information on CTAP/ICTAP please click here.
  
  Continued on How To Apply
  
  

  If you are relying on your education to meet qualification requirements:

  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

• Continued from Required Documents:
  
  Land Management Workforce Flexibility Eligibles
  
  --If you are applying as a current or former employee of a land management agency, i.e., Bureau of Indian Affairs, Bureau of Land Management, Bureau of Reclamation, U.S. Fish and Wildlife Service, National Park Service, or the U.S. Forest Service who is serving or previously served on a temporary or term appointment under the Land Management Workforce Flexibility Act, you must submit the following documentation by the closing date of this vacancy announcement in order to receive consideration:

  • SF-50(s), Notification of Personnel Action, that documents your service under competitive examining procedures in time limited appointments that totals 2 or more years at land management agencies; and
  • Documentation of satisfactory performance such as performance evaluations or references by supervisors or other documents, e.g., memorandums of record, whereas the supervisor documented an acceptable performance level.

  Additional information can be found here.
  
  
  How To Apply:
  
  Please read the entire announcement and all the instructions before you begin an application. To apply for this position, you must complete the initial online application, to include the initial online assessment and submission of the required documentation specified in the Required Documents section. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration. The application process is as follows:
  
  1. To begin the application process, click the Apply Online button.
  2. Answer the questions presented in the application and attach all necessary supporting documentation.
  3. Click the Submit Application button prior to 11:59PM (ET) on the announcement closing date.
  4. After submitting an online application, you will be notified whether or not you are required to take additional online assessments through the USA Hire Competency Based Assessment system. This message will be delivered to you via email notification. The email may be routed to your "Spam" or "Junk" folder.
  5. If you are asked to take the USA Hire Competency Based Assessments, you will be presented with a unique URL to access the USA Hire system. Access to USA Hire is granted through your USAJOBS login credentials. Be sure to review all instructions prior to beginning your USA Hire Assessments. Click here for Computer System Requirements (https://help.usastaffing.gov/Apply/index.php?title=USA_Hire_System_Requirements)
  6. Note, set aside at least 3 hours to take these assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue at a later time, you can re-use the URL sent to you via email and also found on the Additional Application Information page that can be located in the application record in your USAJOBS account.
  
  To update your application, including supporting documentation, at any time during the announcement open period, return to your USAJOBS account (https://my.usajobs.gov/Account/Login). There you will find a record of your application, the application status, and an option to Update Application. This option will no longer be available once the announcement has closed.
  
  To verify the status of your application both during and after the announcement open period, log into your USAJOBS account: https://my.usajobs.gov/Account/Login. All of your applications will appear on the Welcome page. The application record in your USAJOBS account provides an Additional Application Information page that provides information regarding the documentation you submitted and any correspondence we have sent related to this application, including the invitation to take the USA Hire assessment. The Application Status will appear along with the date your application was last updated.
  
  For information on what each Application Status means, visit:
  https://www.usajobs.gov/Help/how-to/application/status/.

  Agency contact information

  Amanda Simmons

  Phone

  703-648-5764

  Email

  asimmons@usgs.gov

  Address

  WY-MT WSC HELENA OFFC
  12201 Sunrise Valley Drive
  Mail Stop 600
  Reston, VA 20192
  US

  Learn more about this agency

  Next steps

  Based on your application and your responses to the application questionnaire, you may be presented with instructions on how to access the USA Hire system to complete the online assessments. The online assessments must be completed within 48 hours following the close of this announcement. You will have the opportunity to request a testing accommodation for the assessment should you have a disability covered under the Americans with Disabilities Act (ADA).
  
  Your assessment results will be kept on record for one year and used toward future positions for which you might apply that require the same assessments.

• The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

  • Criminal history inquiries
  • Equal Employment Opportunity (EEO) Policy
  • Financial suitability
  • New employee probationary period
  • Privacy Act
  • Reasonable accommodation policy
  • Selective Service
  • Signature and false statements
  • Social security number request

Required Documents

How to Apply

Next steps

Fair & Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Criminal history inquiries
• Equal Employment Opportunity (EEO) Policy
• Financial suitability
• New employee probationary period
• Privacy Act
• Reasonable accommodation policy
• Selective Service
• Signature and false statements
• Social security number request