The Wyoming Department of Workforce Services is seeking a Grants and Contracts Administration Specialist to support the Workforce Development Training Fund Program through administrative coordination and grant management activities. This position provides operational support for training grants and assists with the maintenance and expansion of Workforce Development Training Fund initiatives.

Responsibilities include assisting the Program Lead with grant management duties such as monitoring grant processes and tracking systems, reviewing applications, evaluating progress and final reports, preparing general data reports, and corresponding with participating businesses as needed. The position also manages program emails, phone calls, scheduling, meeting minutes, and the distribution of emails, voicemails, and help tickets.

This role serves as the first point of contact for individuals inquiring about the program and provides support for meetings related to the Wyoming Workforce Development Council, including scheduling meetings, sending invitations, and tracking committee changes and updates. Additional duties include assisting with the preparation of program presentations, updating outreach materials, and supporting contract management activities for all grants by updating contracts and Letters of Agreement, and ensuring contracts progress appropriately.

The position also assists with grant reporting, data collection, and tracking efforts, and serves as a point of contact for temporary staff by providing training and support under the direction of the Program Lead.

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

• Comprehensive health, dental, and vision insurance
• Paid vacation, sick leave, FMLA, and holidays
• Retirement - Pension and 457B plans that help you build a secure future
• Flexible schedules and work-life balance options
• Meaningful work that makes a difference for Wyoming communities and MUCH MORE!

Click here for detailed information, or you can watch this short video to learn about our benefit package!

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• Assist program lead with grant management duties, including the monitoring of grant processes and tracking systems, reviewing applications, progress/final reporting, general data reporting, and corresponding with businesses as needed
• Manage general program emails, phone calls/messages, scheduling, and meeting minutes as needed, and distribute emails, voicemails, and help tickets
• Act as the first point of contact for individuals calling to inquire about the program
• Provide support for meetings such as the Wyoming Workforce Development Council, including scheduling meetings, sending invites, and keeping track of committee changes and updates
• Assist with the preparation of program presentations and updating outreach materials
• Assist with Contract Management for all grants, including updating contracts and Letters of Agreement, and ensuring that contracts are progressing
• Prepare and assist with grant reports and data tracking/collection
• Serve as a point of contact for temporary staff and provide training as needed under the direction of the Program Lead

KNOWLEDGE:

• Knowledge and understanding of effective communication and customer service skills
• Ability to use critical thinking and problem-solving skills
• Attention to detail and the ability to shift priorities based on program work needs
• Ability to be flexible based on program needs
• Ability to work independently as well as with a team
• Strong computer skills, including typing, Excel, Word, and Google
• Strong communication skills, both written and oral

NOTES:

• FLSA: Non-Exempt
• Former State of Wyoming employees who are rehired less than 31 days after their final day in their old agency, must repay all leave payouts.
• The Wyoming Department of Workforce Services (DWS) uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.
• For the Veteran's preference consideration, supporting documentation must accompany your application.
• Offers of employment will be contingent upon the successful completion of a background check.

Click here to view the State of Wyoming Classification and Pay Structure.

Click here to view the State of Wyoming Total Compensation Calculator.