Provide high-level office support for the Department of Transportation’s Highway Development Program in Cheyenne, Wyoming. In this dynamic role, you’ll work independently while delivering essential administrative coordination that helps drive critical transportation projects forward. Using sound judgment and strong organizational skills, you’ll support programs and project teams, manage key administrative functions, and help ensure smooth operations that contribute to the successful development of Wyoming’s highway infrastructure.

Cheyenne is a steadily growing community along the Front Range but still true to the Old West's history. The city offers nearby access to mountain biking, skiing, hiking, fishing, hunting, and other outdoor activities. Wyoming is one of only nine states with no state income tax.

**This position offers a $2,000 Hiring Bonus (See notes for eligibility) **

• Comprehensive health, dental, and vision insurance
• Paid vacation, sick leave, FMLA, and holidays
• Retirement - Pension and 457B plans that help you build a secure future
• Flexible schedules and work-life balance options
• Meaningful work that makes a difference for Wyoming communities
• and MUCH MORE! Click here for detailed information, or you can watch this short video to learn about our benefit package!

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed in the job level.

• Performs executive-level administrative and support duties for the Highway Development Program, including Project Development, Engineering Services, and Photogrammetry & Surveys
• Manages the day-to-day office operations for Project Development and related subsections (Laramie Design Squad, Utilities Section, Design Support Section, and the Design Quality Review Section), Engineering Services, and the Highway Development Engineer
• Acts as a resource and information hub for department personnel as well as external customers. Answers the phone and provides appropriate responses to the public and department personnel. Communicate and distribute information in a variety of formats
• Coordinates department functions for special meetings, training, and conferences
• Maintains & updates program-related websites; includes updating plan issuance links monthly and sole source approvals from FHWA
• Subject matter expert for ERP, including budget viewing and e-procurement
• Subject matter expert for the Falcon V7 Document Management System. Provides light training regarding the use of the system
• Subject matter expert for Google Drive and other Google products. Provides light training
• Resolves some light computer problems concerning Microsoft Office Products & Google Drive
• Assists Utilities Section with scanning and importing utility licenses
• Assists Project Development with plan distributions
• Updates, files, and distributes Project Development PCS notes to districts and other programs
• Develops/implements corrective action plans to resolve problematic issues and provide general guidance on how to avoid or deal with similar situations in the future
• Maintains information databases & manages items such as emergency action plans, emergency contact information, safety meeting reports, purchase orders & requisitions, equipment lists, and inventory numbers
• Creates and edits reports, forms & documents, including personnel tracking spreadsheets, table of organization, & overtime reports
• Management and oversight of all office equipment and supplies. This includes tracking expenditures and the available budget for these items. It also includes ordering office supplies, furniture, etc., using ERP purchasing procedures and P-Card as necessary
• Manages copiers, printers, and their associated supplies. Obtains service as necessary. Provides training to new users
• Coordinates annual inventory for Highway Development

KNOWLEDGE:

• Knowledge in applicable computer applications
• Knowledge of records processing
• Knowledge in the preparation of spreadsheets
• Knowledge and understanding of the agency and each respective division/program
• Knowledge of principles of customer service and process improvement
• Knowledge of computer software programs including Microsoft Office (Word, Excel, PowerPoint) and Google Mail
• Effective interpersonal communication skills
• Ability to deal with changing priorities and multiple tasks
• Ability to interact effectively and efficiently with co-workers and others
• Ability to clarify information and resolve common problems brought from the public, other agencies, and department personnel

PHYSICAL WORKING CONDITIONS:

• Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc.
• Special physical demands are not required to perform the work.

NOTES:

• FLSA: Non-exempt
• E-Verify: WYDOT uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.
• The Wyoming Department of Transportation is a Drug-Free Workplace.

• Qualifying Reasons

  • Acceptance of a permanent full-time non-exempt/exempt position posted for public recruitment

  • Temporary employees accepting a full-time or part-time permanent position

  • Current employees accepting a promotional opportunity - recruitment must have been opened to the public

  • One year of service to WYDOT must be completed, failure to complete this requirement will forfeit the hiring incentive; funds will be recouped from final pay.

  • Internal candidates would be required to remain in the position for a minimum of one (1) year from their promotion date.

  • Employees would only be eligible for one (1) hiring bonus in a 12 month period.

  • If the employee elects to downgrade through an active recruitment and/or appointment during the twelve (12) month period, they would be required to pay the bonus back.
    

045-Department of Transportation - WYDOT-Highway Development

Click here to view the State of Wyoming Classification and Pay Structure.

URL: http://agency.governmentjobs.com/wyoming/default.cfm

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.