• This position oversees the Division’s contract process for all Division contracts, including both facilities. This includes the planning process, procurement needs, monitoring progress on drafting, timely document reviews, coordinating the signature process, identifying gaps, and developing strategies to address these gaps. All components of the contracts process are logged for tracking purposes and may generate reports for use by Division Administrators, Supervisors, and Unit Managers. Review of the contracts will ensure alignment with Division's mission and goals, the current strategic plan, and HealthStat targets and initiatives. The position also trains and assists program managers on contract updates and the Agency’s procurement processes to include developing requests for proposals (RFPs), requests for applications (RFA), and bid exceptions, following the state procurement process, as well as state and federal rules and regulations. This position serves as the main point of contact for contract and procurement issues.

• The position coordinates the day-to-day operations of the Cheyenne Division office, which includes assisting the Unit Manager with support staff assignments. It is actively involved in strategic planning and reporting, budget development and management, organizational systems management, monitoring Division administrative spending, and project/program development, implementation, and evaluation.

• The Coordinator assists with the coordination of the Governor’s Correspondence, memos to the Director’s Office, and ad hoc correspondence requests from political officials, the media, and stakeholder organizations. In this role, the position is responsible for reviewing correspondence, distributing it to the appropriate unit/facility administrator for a response, creating a response timeline to align with the due date requested by the Director’s Office, and tracking correspondence progress. This position compiles draft responses, works with support staff to complete editing and formatting, and requests additional information as needed. The position creates, updates, and continually reviews the major communication process methods to keep Division staff up to date on changes and expectations from the Governor, Department Director, and Senior Administrator, and does a final review on all major Division correspondence to ensure professionalism, consistency, and to keep the Division's Senior Administrator aware of information being released.

• This position helps facilitate the Division’s role in Department and Division HealthStat, and is responsible for attending and facilitating prep meetings with program teams before Department Performance Improvement Team (PIT) meetings, training Division staff on the internal process, and providing widespread communication on any updates. In addition, this position participates in internal PIT meetings with program managers. The Coordinator keeps continuous track of process improvements, helps facilitate an annual review of the entire system with the OPTC Unit manager to determine upgrades, and makes changes as necessary. The position prepares and coordinates internal annual Division HealthStat reports, thoroughly reviews each progress report, vets data, confirms strategies, and monitors completion.

• The Coordinator works directly with the OPTC Unit Manager on the Division's strategic plan and serves as a representative to special projects and committees that affect the Division’s roles. The position is responsible for providing input and the co-facilitation of the strategic plan updates and special projects, conducting research and planning for special assignments involving state or federal legislation, statutes, rules, or policy issues, including gathering data and creating special reports. The role facilitates continual review of status once the strategic plan or special projects have been implemented, and continuously works on performance management and quality improvement initiatives.

PREFERENCES:

Preference will be given to candidates who have a minimum Bachelor's degree or equivalent in human services, health administration, business, political science, public administration, psychology, social services, or other related fields, in addition to 2-5 years of related experience.

• This position understands state and federal government functions, procedures, concepts, principles, and practices of professional healthcare administration, and policies and procedures established for the work system. It comprehends federal regulations, state statutes, program rules, and policy and can interpret and integrate the foregoing into legislation, statute, and policy.
• The Coordinator understands governmental accounting and management analysis and can examine documents, data, and reports for completeness, accuracy, and conformance with regulations. This position is knowledgeable of federal laws related to state programs that use federal funding sources.
• This position comprehends, organizes, and manages large and complicated projects that require complex analytical skills and difficult research. In addition, it organizes and conducts successful and informative meetings and presentations for a diverse audience, including state, federal, and local agencies, legislators, professional associations, and other stakeholders.
• The Coordinator has skills in interpersonal relations, team-building, and consensus-building, with the ability to set goals and motivate staff to achieve these determined goals.
• This position requires good oral and written communication skills to communicate with a broad range of audiences, including administrators, legislators, contractors, and staff. It can also communicate program information and policies to public and private entities and create publications informing stakeholders and the general public of critical program information.

PHYSICAL WORKING CONDITIONS:

• The employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc.

• FLSA: Exempt
• The Wyoming Department of Health is an E-Verify employer.

Click here to view the State of Wyoming Classification and Pay Structure.

URL: http://agency.governmentjobs.com/wyoming/default.cfm

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.