Initial Posting Date:

01/09/2025

Application Deadline:

02/06/2025

Agency:

Department of Human Services

Salary Range:

$7,353 - $10,827

Position Type:

Employee

Position Title:

ODHS|OHA Administrative Rules Program Manager (Operations & Policy Analyst 4)

Job Description:

The Oregon Department of Human Services (ODHS) is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community.

Opportunity awaits! If you are passionate about working with agency leadership in ODHS and Oregon Health Authority (OHA) across all agency division teams to develop and implement policies and processes that promote transparency, equity, and public access to the rulemaking process and increase the standardization of the rulemaking process across both agencies, we encourage you to apply.

Summary of Duties

As the OHDS|OHA Administrative Rules Program Manager, you will:

• Supports all ODHS and OHA programs, many of which are joint federal and state programs, in coordinating, aligning, and overseeing shared policies, guidelines, and administrative rules.
• Be responsible for developing and implementing policies and processes across both agencies.
• Provide agency leadership, managers, rule coordinators, and rule writers with consultation services on the rulemaking process and the Administrative Procedures Act.
• Work with agency tribal staff to facilitate the construction of standardized policies, forms, and communication channels around tribal participation in rulemaking.
• Facilitate and lead training and relationship building across agency rule coordinators, hosting meetings that include training opportunities at least once each quarter.
• Be responsible for administrative record keeping; creating and maintaining centralized accounting for rulemaking actions; maintaining the five-year rule reports for each agency and meeting statutory requirements for reporting to the Oregon Secretary of State's office.
• Be responsible for legislative and legal implications for the rulemaking policy or process across both agencies.
• Ensure the Policy and Rules Program compliance with federal and state requirements and best practices.

Minimum Qualifications

A Bachelor's degree in Business or Public Administration, Behavioral or Social Sciences, Finance, Political Science, or any degree demonstrating the capacity for the knowledge and skills and five years of professional-level evaluative, analytical, and planning work.

OR

Any combination of experience and education equivalent to eight years of experience that typically supports the knowledge and skills for the classification.

Essential Attributes

We are looking for candidates with:

• A commitment and experience in promoting equity, addressing bias, and creating an inclusive work environment.
• Experience with program and agency Oregon Administrative Rules.
• Experience in the entire rule-making process, including reviewing, making, and amending Oregon Administrative Rules, facilitating RACs, and submitting annual reports in compliance with ORS 183.403 across multiple departments and agencies.
• Experience developing and presenting training and consultation on the rule-making process across multiple departments and agencies.
• Experience developing and improving policy and process.
• Experience facilitating implementations of policies, legislation, or program changes through consultation, training, and technical assistance across multiple departments and agencies.
• Experience tracking, assigning, and auditing work assigned to work teams and auditing the quality of work produced across multiple departments and agencies.
• Experience collaborating across multiple departments and agencies.
• Skills in communication and feedback strategies that maintain professional exchange of perspectives.
• Contribute to a positive, respectful, and productive work environment.

Attention all candidates! A cover letter and resume are required. Clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Your application materials will determine if you are selected to move forward in the selection process. Please include detailed work and education history.

Working Conditions; required.

• Work remotely and in an office setting with short deadlines and significant volumes of written material.
• Work with various staff at various levels internally and with the public and other agency partners externally.

Background Checks and Requirements

• If selected as a finalist, we conduct a Criminal Background Check and an Abuse/Neglect Check. Fingerprints may be required.

Other additional requirements specific to the position:

• The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you must complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.

Benefits

• ODHS Employee Resource Group communities that promote shared learning.
• Cost of Living Adjustments.
• Annual salary increases (until you reach the top of the listed salary range).
• Amazing benefits package.
• Possible eligibility for the Public Service Loan Forgiveness Program.

Employment Preference

Veterans’ preference:

• Veterans’ preference information.
• How to submit your Veteran documents for preference. Please do not attach your Veterans’ preference documentation in the Resume/CV field of your application.

General Information

• This is a permanent, full-time position and is a Management Service, Non-Supervisory position and is not represented by a union.
• This recruitment may be used to fill future vacancies in the same classification.

Contact Information

We invite you to contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA), application, or job-specific questions.

• The recruiter for this position is Crystal Marion. If you contact the recruiter, please include the job requisition number.
• Email: CRYSTAL.R.MARION@odhs.oregon.gov
• Phone (call or text): 503-752-0398