Initial Posting Date:

07/08/2024

Application Deadline:

07/15/2024

Agency:

Department of the State Fire Marshal

Salary Range:

$3,216 - $4,336

Position Type:

Employee

Position Title:

Fire and Life Safety Education Office Support (Office Specialist 2)

Job Description:

Do you have exceptional customer service skills? Do you thrive in a fast-paced environment with competing priorities? Do you have excellent organization, attention to detail, and time management skills? If so, then this might be the career for you!

The Oregon State Fire Marshal (OSFM) in Salem, Oregon is hiring for one (1) full-time, permanent Fire and Life Safety Education Office Support (Office Specialist 2) position.

As the Fire and Life Safety Education Office Support, you will be responsible for purchasing, storing, inventorying, distributing, and shipping campaign supplies; creating letters, memos, meeting minutes, and other correspondence; coordinating staff travel plans and itineraries; maintaining files; and much more.

To review the complete position description for the Fire and Life Safety Education Office Support, please click here.

This position is represented by the American Federation of State, County, and Municipal Employees (AFSCME) union.

Minimum Qualifications (these must be described in your resume for full consideration):

Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR

An associate degree in any field; OR

An equivalent combination of education and experience.

Special Qualifications:

• Requires a valid driver’s license with an acceptable driving record.

Preferred Skills (these must be described in your resume for full consideration):

• Demonstrated ability to prioritize workload and reprioritize due to ever-changing assignments and deadlines.

• Demonstrated customer service skills both internally and with external stakeholders.

• Demonstrated strong communication skills, both verbally and in writing.

• Demonstrated ability to utilize a variety of computer programs such as Outlook, Excel, Word, PowerPoint, and Teams.

• Demonstrated ability to work as a team member both internally and externally with our stakeholders.

• Demonstrated ability to work with programs and processes both independently and with a team.

How to Apply:

• Visit the State of Oregon Job Opportunities webpage to submit your application and required resume. Please ensure the work history and education in your applicant profile is up to date and accurate.

• If you are a current State of Oregon employee, you must apply through your employee Workday account. Please ensure your work history and education in your Workday account is up to date and accurate.

• You must clearly show that you meet the minimum qualifications and preferred skills in your resume to be considered for this position. Please submit your resume in either MS Word or PDF format.

• Failure to attach a resume describing the minimum qualifications and preferred skills will result in disqualification of your application.

• Your application and resume will also be used when completing a pay equity assessment. The pay equity assessment determines your pay rate/salary step, so complete and detailed history of work, education, and other experience is helpful. On your resume, please specify hours per week worked if the position was less than full time.

• As part of the application process, you will receive additional required tasks via Workday after applying. Please ensure these tasks are completed prior to the recruitment’s closing date.

Benefits of Joining Our Team:

• Work/life balance.

• Paid vacation, sick leave, 11 holidays and up to 24 hours of personal business leave a year.

• Medical, vision, dental, and life insurance as well as additional optional benefits.

• Retirement programs through the Public Employees Retirement System (PERS) and optional deferred compensation programs through the Oregon Savings Growth Plan.

• Abundant advancement opportunities within the agency and throughout State of Oregon government that carries your seniority and benefits with you.

• Opportunities to expand your technical and professional skills.

• Meaningful work with others who are passionate about public service.

• Make a difference in the lives of Oregonians.

Additional Information:

• This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.

• If you need assistance to participate in the application process, including an accommodation request under the Americans with Disabilities Act, please email our recruitment team at OSFM.HumanResources@osfm.oregon.gov and reference REQ-160583.

• Eligible veterans who meet the qualifications will be given veterans' preference. For further information, please see the following website: Veterans Resources, or call Oregon Department of Veterans' Affairs at: 1-800-692-9666.

• OSFM does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. OSFM is an E-Verify employer.

Helpful Links & Resources:

• Oregon Job Opportunities Webpage

• How to Set Job Alerts

• Workday Applicant FAQ

• What You Need to Know to Get the Job

• Pay Equity Information & Resources

The Oregon State Fire Marshal is an Equal Opportunity, Affirmative Action Employer committed to Workforce Diversity. We strive to create an environment of equity and inclusion to welcome all individuals as we work to accomplish our agency mission of protecting life, property, and natural resources for all people of Oregon.