Position Title: School Facilities Program Manager

Classification: Program Analyst 4

Salary: MMN $7,179 – $10,569 ($7,677 - $11,304 PERS)

Type: Permanent, Full-time, Exempt

We are seeking a School Facilities Program Manager to join our Office of Finance and Information Technology at the Oregon Department of Education. This is a permanent management service position.

This position follows a hybrid work model. Onsite presence will be required when business or operational needs are best supported in person, such as collaboration, training, or work that requires access to onsite resources. Employees approved to work remotely must have a reliable and secure internet connection and maintain a professional work environment that supports productivity. While working remotely, employees are expected to maintain the same level of performance, responsiveness, communication, and availability as they would in the office.

What you will do!

This position is to provide program management oversight to the Office of School Facilities. This position, in collaboration with the Managing Director of School Finance and Facilities, will direct the work of various programs and grants within the Office of School Facilities. As additional programs, requests, and grants are given to the Office, this position will determine how best to set up the programs and assign staffing resources to ensure program success. This position will directly administer the Oregon School Capital Improvement Matching (OSCIM) Program which provides matching grants to districts that pass local bonds to improve school facilities.

This position offers the rare opportunity to do work that genuinely matters. You will have a direct hand in improving the daily lives of students across Oregon, building programs from the ground up, and modernizing school facilities in ways that have never been done before. And you will do it with data behind you, using real evidence to drive statewide conversations about how to rethink and reinvest in educational spaces so that every student has the environment they deserve to learn and thrive.

This job is different every day! In a given day you may be:

• Analysing a bill to determine impact on current programs and cost to implement

• Meeting with external partners and advisory groups to improve grants provided to districts

• Checking in with program staff about workloads and seeing where balance can be achieved

• Working with grant finances and looking at long term funding sources and impacts to grantees.

Please click here to view the full position description

If you would like to retain a copy of this job post or the PD linked above, please print a copy before submitting your application. Once the job posting has closed, you will not be able to access the posting.

Minimum Qualifications: ODE reviews resumes to determine whether applicants meet the minimum qualifications for this position. Please ensure your resume clearly reflects your relevant experience, as it will be used in place of detailed Workday work history for this agency-specific recruitment.

A Bachelor's Degree in Business or Public Administration, Behavioral or Social Sciences, or a degree related to the agency program that demonstrates the capacity for the knowledge and skills; and five years experience coordinating or administering a program

OR;

Any combination of experience or education equivalent to eight years of experience that typically supports the knowledge and skill requirements listed for the classification.

Preferred Skills & Knowledge (Desired Attributes): A cover letter is required and is an important part of the application process. All application materials are reviewed by Human Resources, the Hiring Manager, and panel members throughout the recruitment process. Your cover letter is a key opportunity to speak directly to each decision-maker, highlight your skills and experience, and demonstrate how your qualifications align with the desired attributes for this role. Cover letter must be no more than two pages.

• Ability to manage complex statewide grant programs by overseeing applications, funding decisions, agreements, and compliance with state and federal requirements.

• Ability to develop clear policies and administrative rules to guide effective program implementation.

• Demonstrates strong fiscal stewardship through accurate expenditure tracking, forecasting, and responsible management of public funds.

• Ability to navigate legislative processes to analyze bills, shape policy proposals, support presentations, and advance the Office’s goals.

• Ability to align team’s work with the agency’s mission, vision, and values

We are most interested in finding the best candidate for the job. We would encourage you to apply, even if you don't meet every one of the attributes listed.

Our Agency Mission and Office Culture:

The Oregon Department of Education’s (ODE’s) mission is to foster equity and excellence for every learner through collaboration with educators, partners, and communities. In fulfilling its mission, ODE has the vision to ensure all students have access to and benefit from a world-class, well–rounded, and equitable education system.

The Office of School Facilities oversees several grants and programs designed to help districts provide healthy, safe, and warm facilities for their students. The programs are divided into direct grants to districts and providing technical assistance to the districts. The grants include bond matching grants (OSCIM Program), assessment grants (Technical Assistance Program Grants), matching federal E-Rate funds (COSF), and helping districts test and remediate fixtures with elevated levels of lead (WIIN Grant and state funds). Technical assistance to the districts include a database collection, statewide facility assessment and additional assistance through the federal Supporting America’s Schools Infrastructure grant (SASI). The Office of School Facilities connects to the larger ODE mission by supporting districts in improving the actual classrooms. The Office focuses on equity and works to provide additional resources to those districts that have less capacity for facility improvements. The Office has several high-profile programs and holds itself to high levels of accountability and integrity as a result.

Oregon State provides amazing benefits! Follow the link below to learn more:

Oregon Job Opportunities : Benefits : State of Oregon

Application Resources & Information:

• Eligible veterans and Oregon National Guard service members (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources. Be sure to submit your documentation prior to the close date of this posting to have the preference considered.

• Your application materials will be used to determine salary based on a pay equity assessment. For further information, please visit the Pay Equity Project homepage.

• The job posting closes at 11:59 PM (PDT) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans’ preference immediately following your submission. These questions are necessary to complete the application process.

• Please contact ode.jobs@ode.oregon.gov if you have any questions on the application process or need an accommodation under the Americans with Disabilities Act (ADA). Please be sure to include the job requisition number.

• Oregon Job Opportunities: How to Apply (Internal & External)

• Understanding the State Application Process

• Resources for Job Seekers

Additional Information:

• The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect an additional 6.95%.

• Review the Classification and Compensation page for more details on the classification, or you may visit our website for information on the job offer process following pay equity.

• Future Vacancies: This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.

• Visa Sponsorship: The Oregon Department of Education does not offer visa sponsorship. Applicants must be authorized to work in the United States. Applicants who require VISA sponsorship will not be considered at this time.

The Department of Education is an equal employment opportunity & affirmative action employer committed to a diverse workforce. The Department strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity. We are most interested in finding the best candidate for the job. We would encourage you to apply, even if you don't meet every one of our qualifications listed. If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application.

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