Initial Posting Date:

03/25/2026

Application Deadline:

04/08/2026

Agency:

Office of the Governor

Salary Range:

$5,371 - $7,911

Position Type:

Employee

Position Title:

Executive Assistant

Job Description:

A Great Opportunity!

Executive Assistant to Public Safety, Wildfire, and Military

The Office of the Governor is seeking an Executive Assistant to provide confidential, high‑level administrative, operational, and policy support to the Public Safety, Wildfire, and Military team. This role is central to the Governor’s policy objectives and requires exceptional judgment, professionalism, and political awareness, exercising independent judgment in sensitive and confidential matters

About the Position

The Executive Assistant provides confidential executive and operational support to the Governor and senior advisors, enabling effective leadership and management of state agencies, boards, and commissions. This role is integral to coordinating internal and external communications, supporting policy initiatives, and facilitating the implementation of the Governor’s priorities, work that affects Oregonians statewide.

Duties and Responsibilities:

Administrative Duties - 40%

• Uphold the Governor’s Office mission, values, and purpose while supporting advisors in policy development and commitments.
• Improve advisor workplace effectiveness by adapting to personal work styles and channeling priorities to meet objectives.
• Manage multiple calendars and complex scheduling in Microsoft Outlook; schedule/moderate in‑person and virtual meetings (including webinars and breakout rooms).
• Provide service orientation and logistics management; act as a liaison for matters of importance on behalf of the advisor.
• Represent the Governor’s Office at meetings with internal and external stakeholders (Cabinets, task forces, councils).
• Conduct research and analysis on statewide issues; prepare findings and recommendations to inform policy discussions.
• Coordinate agendas, documentation, and logistics for policy‑related meetings; anticipate needs so materials are available.
• Track and organize action items to ensure accountability and timely follow‑up.
• Support initiative execution by coordinating resources and monitoring progress; maintain records of outcomes and correspondence aligned to the Governor’s priorities.

Communications Coordination - 40%

• Facilitate information flow between the Governor’s Office, state agencies, boards/commissions, the Legislature, and external stakeholders.
• Review incoming communications; respond or escalate issues appropriately to ensure timely resolution.
• Provide concise summaries and context for escalated issues to equip policy staff with actionable information.
• Draft, edit, and finalize correspondence, reports, and presentations that reflect strategic priorities.
• Represent the Governor’s Office in public, stakeholder, and legislative interactions, ensuring consistent messaging.
• Collaborate with communications staff to ensure accurate, timely website content; post updated materials online.
• Prepare weekly policy area report summaries for the Governor; compile into cohesive final formats for timely submission.

Policy Support & Research - 20%

• Evaluate and research requests from policy staff; prioritize needs to align with the Governor’s priorities.
• Provide recommendations on state services and policy issues to support decision‑making.
• Monitor and track legislative bills in assigned policy areas; compile information on proposals for policy staff.
• Prepare materials and support drafting of testimony/communications for the Legislature; track hearings, schedules, and bill status.
• Manage the process for timely policy advisor review of enrolled bills; provide background and supporting materials for gubernatorial action.
• Coordinate with executive appointments staff on boards/commissions vacancies and term expirations; serve as liaison to agency board administrators.
• Perform special projects and other duties as assigned.

Minimum Qualifications

• Three years of progressively responsible experience providing executive, administrative, operational, or policy support;
• Any equivalent combination of education and experience that demonstrates the knowledge and skills to perform the role.

Desired Attributes

• Experience working in federal, state, or local government.
• Excellent oral and written communication with diverse communities, including those most impacted by structural forms of oppression, policymakers, agency leaders, and advocates.
• Demonstrated ability to apply rules, policies, and procedures to complex situations with discretion and confidentiality.
• Strong organizational skills with proven capacity to manage complex details, coordinate logistics, and anticipate needs.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) and related business tools.
• Skill in research, analysis, and presenting reports and recommendations.
• Knowledge of organizational research and analysis methods.
• Relationship‑building skills that support collaborative problem‑solving, shared objectives, and responsive service.

Working Conditions

This position operates in a fast‑paced environment with frequent deadlines, and interruptions; requires strong judgment within a sensitive political context. Evening, weekend, and holiday work may be required during peak periods, especially during legislative session.

Why Join Our Team?

Joining our team offers the opportunity to make a meaningful impact by supporting the Governor’s Office and contributing to Oregon’s mission of public service. You will work in a dynamic environment at the State Capitol, serving as the first point of contact for dignitaries, legislators, and stakeholders while gaining valuable experience in government operations and protocol.

• This position is eligible for on-site, in-office work will be required.
• Work/life balance, 11 paid holidays a year, and a competitive benefits package.
• Advancement and learning opportunities that will help grow your career with the State of Oregon.
• Get There - Oregon’s easy-to-use carpool matching tool and trip planner.

Application Details and Instructions:

• Visit the State of Oregon job opportunities webpage to submit your application. Please ensure the work history in your applicant profile is up to date and attach a current copy of your cover letter and resume. If you are a current State of Oregon employee, you must apply through your employee Workday account.
• This announcement is for (1), full-time, executive services, non-supervisory exempt, Executive Assistant position and may be used to fill future vacancies.
• Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline. If you have questions about the announcement, or need an alternate format to apply, please contact the Recruiter, John Paschal at: John.L.Paschal@das.oregon.gov | 971-493-9589.
• Eligible veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources. Be sure to submit your documentation prior to the close date of this posting in order to have the preference considered.

Helpful Links & Resources

How to Set Job Alerts | Workday Applicant FAQ | What You Need to Know to Get the Job

Oregon Job Opportunities Webpage | Classification and Compensation | Pay Equity

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Equal Opportunity Statement

The Governor’s Office is an equal opportunity employer committed to fostering a diverse, equitable, and inclusive workplace. We prohibit discrimination on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity, marital status, age, veteran status, disability, or any other protected status under applicable law. We value diversity as a strength and strive to create an environment where all individuals can thrive and contribute fully to Oregon’s mission of public service.