Initial Posting Date:

03/09/2026

Application Deadline:

03/16/2026

Agency:

Department of Transportation

Salary Range:

$4,312 - $5,988

Position Type:

Employee

Position Title:

Operations Support Analyst

Job Description:

Administrative Specialist 2 – Operations Support Analyst
Oregon Department of Transportation
Finance and Budget Division
Statewide Investment Management Section / Federal Aid Funding Unit
Salem

The role:

Join a team that assists public transportation across Oregon! The administrative specialist helps create and update federal and state subgrant paperwork and processes grant reimbursements using ODOT financial systems. This role works closely with internal teams and local partners to solve problems, review payments and contracts, and keep data accurate. The position is based in the Finance and Budget Division but plays a key role in assisting the Public Transportation Division. Hybrid remote work is available after in-office training is complete. Apply today!

We provide a safe and reliable multimodal transportation system that connects people and helps Oregon's communities and economy thrive. We encourage people from all backgrounds and abilities to apply for our positions.

Before applying, visit our applicant information website to learn more about our process. If you are a current State of Oregon employee, you must apply through your employee Workday profile.

A day in the life:

• Administer federal and state transit grants by tracking allocations, entering applications and processing reimbursements in different systems. Develop, amend, close and terminate subrecipient grant paperwork, ensuring legal review, required approvals and compliance with approved spending plans.
• Review, process and reconcile grant payments, resolve charging issues and coordinate corrections with fiscal staff.
• Identify opportunities to improve grant management processes, recommend solutions and implement approved changes.
• Analyze financial and performance data to prepare accurate internal, state and federal reports on grant status, disbursements and spending.
• Provide technical assistance to subrecipients on reimbursement requests, reporting requirements, contract terms and program compliance.
• Research and resolve discrepancies related to expenditures, drawdowns, audits, assets and payments in coordination with subrecipients and agency partners.
• Review audits and oversight activities by compiling documentation, responding to inquiries and assisting local agencies with audit reporting.
• Train internal and external partners on Public Transit Information System (OPTIS) and grant procedures through phone, virtual or in-person assistance.
• Maintain grant and asset records, correct data issues and produce reports on vehicle and asset status.
• This role involves working within an office setting, which includes extended periods of being in a stationary position and performing repetitive movements/tasks.
• To request a copy of the position description, which includes all duties and working conditions, please email ODOTRecruitment@odot.oregon.gov.

What’s in it for you:

• Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more. Learn more about working at the Oregon Department of Transportation and the benefits we offer.
• Comprehensive and equitable base salary offer within the listed range. Through an equal pay assessment, we will determine the salary offer using the information you provide in your submitted application materials. Please ensure your application materials are detailed, accurate and reflect your skills, experience (paid and unpaid) and education as they relate to the position when applying.
• The salary range listed is the non-PERS monthly salary range. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6.95%.
• Public Service Loan Forgiveness opportunity!

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Minimum qualifications:

Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;

OR

An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;

OR

An equivalent combination of education and experience.

What we’d like to see:

If you have these attributes, let us know in your application materials! It's how we will choose whom to move forward! You do not need to have all these qualities to be eligible for this position. We may also use transferable skills, experience and education to help us decide who will move forward.

• Experience effectively communicating with coworkers and local, state and federal governments.
• Experience interpreting laws, rules, regulations, procedures and policies.
• Experience with financial management and fiscal software.

How to apply:

• Complete the following required steps:
  • Fill out the application or attach a resume. Please contact the recruiter under the ‘Need help?’ section if you have any questions about how to fill out the experience fields or to attach a document. Your submitted experience fields or attached resume must include dates (MM/YYYY) for each employer.
  • Attach a cover letter. Your cover letter should clearly demonstrate how your experience and training relates to the qualities that you have under the “what we’d like to see” section above.
    • Your cover letter must be limited to no more than two (2) pages.
    • Please address your cover letter to Katie Parlette, Federal Aid Funding Manager.
    • Generic cover letters that do not address the qualities that you have under the “what we’d like to see” section may receive lower scores than those that addressed the desired qualities.
    • You must upload your cover letter in the ‘Resume/Cover Letter’ section of the application.
  • Complete questionnaire. Answer the checkbox-style questions before submitting your application.
• After you submit your application, please respond to the public records request authorization and gender identity questionnaire. This screen will come after you submit and will complete the process. If you are a current State of Oregon employee, the tasks will come to your Workday inbox.
• If you are a veteran or Oregon National Guard servicemember, you may receive preference. The task to upload your documents will be available after you submit your application. For privacy reasons, please do not attach your military service document(s) to your application or combine it with any other required document attachments.

Need help?

• For questions, call 503-930-6376 or email ODOTRecruitmentSS@odot.oregon.gov.

Additional information:

• We do not offer visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US. We are not an E-Verify participating employer, and we are unable to proceed if E-Verify participation is required [e.g., STEM Optional Practical Training (OPT) Extension].
• The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an education institution during the application process.
• We may use this recruitment to fill multiple or future vacancies.
• We will conduct name-based criminal background checks on final candidates, including current ODOT employees. All applicants may be subject to additional pre-employment check(s) such as driver license, LEDS (Law Enforcement Data System), and/or education verification as required for the position.
• You will be represented by the Service Employees International Union (SEIU).

ODOT is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices. Applicants with a disability may request a reasonable accommodation during the application process. For questions, concerns, or complaints regarding EEO/AA/ADA, contact 1-877-336-6368 (1-877-EEO-ODOT). This information can be made available in an alternative format by contacting ODOT Recruitment at 503-986-3700. Oregon Relay Service can be reached by calling 7-1-1.

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Funding compliance, Federal funding regulations, Financial oversight, Budget monitoring Cost reporting, Fiscal accountability, Enterprise financial systems, Database management, Workflow automation, Reporting tools, Data visualization, Risk assessment, Internal controls, Quality assurance, Performance metrics, KPI tracking, Audit readiness, Stakeholder engagement, Customer support, Knowledge transfer, Capacity building, Documentation standards, Project coordination, Task prioritization, Strategic planning, Cross-department collaboration, Policy interpretation, Operational efficiency, Best practice implementation, Process standardization, Change management, Fleet management, Lifecycle management