Initial Posting Date:

06/03/2025

Application Deadline:

06/15/2025

Agency:

Department of Agriculture

Salary Range:

$4,023 - $5,575

Position Type:

Employee

Position Title:

Accounting Technician 3 (Accounts Payable Clerk)

Job Description:

If you have demonstrated finance experience, exceptional prioritization and organization skills, and a passion for making a difference, consider taking on a role within The Oregon Department of Agriculture, Administrative Services Financial Services. We are currently recruiting for an Accounting Technician (Accounts Payable Clerk). This position is headquartered in our Salem office; however, the successful candidate may be eligible for in state hybrid work. Hybrid work consists of performing duties onsite in a standard office environment and working remotely.

As the Accounting Technician (Accounts Payable Clerk), you will audit and prepare vouchers for payment for the department, ensuring compliance with applicable rules, regulations and policies. In addition, you will review a multitude of invoices of varying complexity for accuracy, completeness, proper authorizations, appropriateness of expenditure and proper account coding. You will also obtain the necessary information or documents from appropriate staff.

Oregon Department of Agriculture – Who we are:

At the Oregon Department of Agriculture (ODA), employees work with a dynamic and supportive team of mission-focused individuals tasked with ensuring healthy natural resources, environment, and economy for Oregonians now and in the future through inspection and certification, regulation, and promotion of agriculture and food. Diversity, Equity, and Inclusion are embedded in the Department of Agriculture core values. Employees at all levels of the agency work together to foster fairness, equity, inclusion, and belonging. The department strives to be a model employer committed to promoting diversity, equity, and inclusion. Learn more about what we do here.

What you’ll be doing:

As the Accounts Payable (AP) Clerk, you will

• audit and prepare vouchers for payment for ODA, ensuring compliance with applicable rules, regulations and policies.

• receive, sort and route incoming mail to appropriate staff for needed action.

• review invoices of varying complexity for accuracy, completeness, proper authorizations, appropriateness of expenditure and proper account coding.

• prepare voucher worksheets and spreadsheets to allocate charges among multiple program cost centers and agency objects.

• review/audit complex travel expense claims (including extended foreign travel) for complete and accurate entries and compliance with policies.

• reconcile monthly credit card accounts department wide in the SPOTS system.

• pay approved invoices using a state issued SPOTS card.

• perform data entry to record vouchers in RSTARS and process invoices in Oregon Buys.

Click here to view a full description of this position.

Working conditions

• General office environment.

• Extensive daily computer use and desk work, which includes repetitious hand movement.

• Working with confidential and sensitive information.

• Must be able to work independently, as well as in a team environment.

• Must be able to perform job duties accurately and within time constraints.

• The person in this role must demonstrate strong abilities in handling confidential information with discretion and possess exceptional prioritization and organizational skills.

• The position is eligible for hybrid/remote work. The duties may be performed remotely as well as the office in Salem. The ability to report to Salem is required when business or operational needs are dependent on onsite activities (may be required to work onsite in Salem during training time-frame.

This is what you need to qualify

Two years of experience calculating, recording, and maintaining accounting information that must include coding transactions and checking them for propriety, balancing, and resolving discrepancies in computer edits;

OR

One year of experience calculating, recording, and maintaining accounting information that must include coding transactions and checking them for propriety, balancing, and resolving discrepancies in computer edits AND at least 43 quarter (29 semester) credit hours from an accredited college, university, or

vocational-technical school that includes 9 quarter (6 semester) credit hours in accounting. Credit hours must include introductory level accounting courses 1 and 2;

OR

At least 94 quarter (62 semester) credit hours or an associate degree from an accredited college, university, or vocational-technical school that includes 12 quarter (8 semester) credit hours in accounting. Credit hours must include introductory level accounting courses 1 and 2 and may include any additional accounting courses with “accounting” in the title.

Training or experience must include using a computer to enter, update, or retrieve information.

To receive credit for required courses, you may be requested to submit a photocopy of transcripts. Agencies may specify additional qualifications depending on the individual job requirements.

Desired skills

• Experience using Statewide Financial Management Application (SFMA)

• Familiarity with statewide Travel Rules and SPOTS policies

• Proficiency with Microsoft Excel

• Skill in applying specific, well-defined rules, policies and procedures to work performed

• Excellent customer service skills for both internal and external customers

• Ability to work both independently as well as collaboratively in a team setting, sharing information, and coordinating processes

• Demonstrated ability in handling confidential information with discretion

• Possess exception prioritization and organizational skills

Projected Recruitment Timeline - TBD

• Recruitment Closes: June 15, 2025

• 1st Round of Interviews: June 23 – 26, 2025

• 2nd Round of Interviews: TBD or if necessary

• Anticipated Start Date: July 1, 2025

• *These dates are approximate and may change. *

How to apply:

• Required: Attach a cover letter a resume and your transcripts to your application. Show us how you meet the qualifications and requested skills on your cover letter and resume. Applications without both requested documents attached will not move forward in the recruitment process.

Upon submitting your application, please be sure to check your account for pending questions and tasks such as declaring Veterans' Points and attaching supporting.

• Current state employees – please apply through your employee Workday account.

What’s in it for you

The State of Oregon offers a competitive and affordable health and benefits package, including excellent medical, vision and dental coverage, paid holidays off, and personal business leave, as well as paid and accrued vacation leave and sick leave. In addition to standard medical benefits and employee leave, the state also provides additional optional benefits, such as basic life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses. More information is available from the Public Employees Benefit Board.

Additional Information:

• Current state employees, please apply through your employee Workday account.

• Per the Pay Equity Law passed in 2017, a pay equity analysis will be conducted to determine what pay step the successful candidate will be offered. The analysis will be based on the relevant experience, education, training, and certifications documented in the application materials. On average, candidates new to state service will most likely be offered compensation in the lower to mid-level of the salary range.

• Please review the Classification and Compensation page for more details on the classification, or you may visit our website for information on the job offer process following pay equity. Prior to making a job offer, an internal pay equity assessment will be completed. The successful candidate’s professional experience and education will be compared to the state employee workforce performing work of a comparable character to determine appropriate placement in the salary range. Candidates new to state service typically receive a salary within the first half of the salary range.

NOTE: Please ensure you’ve provided a thorough and updated application as it pertains to the position for which you are applying. Your application materials will be used to determine salary based on a pay equity assessment. For further information, please visit the Pay Equity Project homepage.

United States Employment Eligibility: The Oregon Department of Agriculture does not offer visa sponsorship. Within three days of hire, all applicants will be required to complete the US Department of Homeland Security's Form I-9, confirming authorization to work in the United States. The Oregon Employment Department is an E-Verify employer. If you are the successful candidate, you must present your I-9 acceptable documents (See page 3) for employment verification.

Questions/Need Help?

If you have questions about the recruitment or need an accommodation for the recruitment process, please email to: oda.recruitment@oda.oregon.gov or call 503-986-4584.