Administrative Program Manager 2
State of Louisiana
Operations
Baton Rouge, LA, USA
About this Job
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At the Department of Public Safety (DPS), Public Safety Services (PSS), Office of Legal Affairs (OLA), we are driven by our mission to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. It is our privilege to serve the people of Louisiana with unwavering integrity, innovative solutions, and a deep commitment to equity.
Our Records Management Division (RMD) is currently seeking an Administrative Program Manager-2 (APM-2) to join our team. We are looking for someone who is proactive, people-focused and truly enjoys working collaboratively. This role will be vital in attracting and supporting the talent we need to advance our mission forward.
The APM-2 will serve as the manager of the Records Destruction and Internal Digitizing Unit within OLA’s RMD and will serve as a specialist in various areas related to public records. This includes expertise in Louisiana Title 44, Louisiana Title 32, and the Freedom of Information Act, among other relevant areas.If you're passionate about public service and eager to make a meaningful impact, we encourage you to consider this opportunity. We look forward to hearing from candidates who share our values and commitment to the communities we serve!
Minimum Qualifications
- Five years of experience in administrative services; OR
Six years of full-time work experience in any field plus two years of experience in administrative services; OR
A bachelor's degree plus two years of experience in administrative services; OR
An advanced degree plus one year of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field. Job Specification
- The official job specifications for this role, as defined by the State Civil Service, can be found here.
Job Duties and Other Information
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Job Duties:
As a Administrative Program Manager 2, you will be required to perform the duties listed:
- Oversees, coordinates and ensures requests for records destruction are responded to in a timely manner; identifies sources of information and communicates with constituents at all levels to facilitate appropriate recommendations within statutory guidelines.
- Serves as a primary point of contact for all internal and external constituencies regarding requests for records destruction. Provides consultation and guidance to constituents and leaders regarding compliance with federal and state regulations regarding records retention schedules.
- Collaborates with legal counsel to ensure responses comply with all appropriate laws. Participates in the development and execution of departmental goals and objectives. Serves a primary role in rollout and pilot programs for public records retention and destruction.
- Incumbent must be knowledgeable of digital storage technology and applicable laws, including federal laws and regulations, regarding the transfer of data as it relates to confidential information, Subsequent expansion of the Records Management Division to all DPS agencies over time will require effective communication skills as incumbent will train future team members of the division.
- Reviews and updates records retention schedules as required. Provides advice to records custodians regarding changes or updates to record retention schedules.
- Provides assistance, along with legal staff, in training custodians regarding records retention and destruction.
- Provides supplemental support for public records requests through the public records system.
- Performs miscellaneous job-related duties as assigned.
Position-Specific Details:
Appointment Type: Probational or promotional appointment
Work Schedule: Work hours are 8:00 AM to 4:30 PM, Monday - Friday.
Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.
How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the “Apply” link and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
* Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
Contact Information:
For further information about this vacancy, contact:
Joel Sunsin
DPS/Human Resources/Human Resources Analyst
7979 Independence Blvd, STE 201, Baton Rouge, LA, 70808
DPSEmployeeAdministrative@La.Gov
