ADMINISTRATIVE ASSISTANT 4
State of Louisiana
Administration
Baton Rouge, LA, USA
About this Job
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Office of Juvenile Justice
Central Office
State Police Bldg. 1st Floor
7919 Independence Blvd., Baton Rouge, LA 70806The Office of Juvenile Justice is seeking a highly organized and self-sufficient Administrative Assistant 4 to provide essential administrative support to the YS Human Resources Division, working under the direct supervision of the HR Director. This role is ideal for a detail-driven professional who thrives in a fast-paced environment and can manage sensitive information, complex tasks, and competing priorities with accuracy and professionalism.
As the primary administrative support for the HR Director, you will handle a wide range of responsibilities, including managing correspondence, preparing onboarding materials, coordinating meetings, responding to HR information requests, and supporting special projects throughout the year. You will also serve as the timekeeper for Central Office staff and assist with routine clerical operations that keep the division running smoothly. Experience with timekeeping and LaCarte purchasing is a strong plus, as is the ability to work independently with minimal supervision.
We’re looking for a dependable, resourceful professional with excellent communication skills, strong organizational abilities, and a commitment to maintaining efficiency, confidentiality, and high-quality service within the HR Division.
AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES:
- Communicating Effectively: Communicates clearly, listens actively, and explains complex ideas well.
- Demonstrating Accountability: Owns results, meets standards, and responds to feedback professionally.
- Making Accurate Judgments: Makes timely, well-reasoned decisions using available info, context, and trade-offs.
- Following Policies and Procedures: Applies and explains policies accurately, adapts in routine cases, and helps improve procedures.
- Managing Resources: Allocates resources effectively, follows procedures, tracks usage, and maintains accurate records to support operational and financial needs.
Minimum Qualifications
- Three years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be found here.
Job Duties and Other Information
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Job Duties:
Provide administrative support to the YS Human Resources Division, working directly under the HR Director.
Manage a multi-line phone system, screen calls, respond to routine inquiries, and prepare correspondence for the HR Director.
Handle HR information requests, including public records and employment verifications.
Prepare onboarding materials, coordinate meetings, and assemble agendas, handouts, and binders.
Interpret departmental policies and procedures for employees and the public.
Assist with special HR projects, including tracking notifications, compliance documents, and training requirements.
Serve as timekeeper for Central Office staff; ensure accurate and timely entries in CATS each pay cycle.
Support HR purchasing processes; LaCarte experience is a plus.
Perform routine clerical tasks such as copying, filing, sorting mail, and operating office equipment.
Maintain organized files, records, and HR documentation with accuracy and confidentiality.
Assist with screening processes, including Diana Screening administration and scheduling secondary testing.
Perform additional duties as assigned by the HR Director, HR Supervisor, or HR Manager.
Position-Specific Details:
Work Location: This vacancy is located at the Office of Juvenile Justice-Central Office in Baton Rouge, LA.
Appointment Type: Full Time, Probational
The incumbent of this position must not have been convicted or pled nolo contendere to a crime listed in R.S. 15:587.1 (c)
How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
* Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.
For further information about this vacancy, contact:
Garilyn London
OJJ/ Human Resources
Garilyn.London@la.gov
In the supplemental questions section, applicants must authorize the HR Office of Juvenile Justice to contact prior employers to check references under the Prison Rape Elimination Act (PREA) to be considered for employment.
The Office of Juvenile Justice is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the Louisiana Employment Resource Guide.
If you are contacted for an interview, please let us know at that time if you will need special accommodations.
NOTE: Prior to an appointment, the selected applicant must take and pass a drug screening test, possess a valid Louisiana Driver's License, and clear a background check.
