The Louisiana Department of Transportation and Development (DOTD) is seeking a highly organized and detail-oriented Administrative Assistant 4 to support the Office of General Counsel. This position serves as a key administrative support role within a fast-paced legal environment, providing direct support to attorneys handling construction, contract, and litigation matters.

This role involves managing large volumes of legal documentation, coordinating case-related activities, and ensuring timely and accurate processing of information. The position supports critical legal operations that impact contract compliance, dispute resolution, and agency decision-making across DOTD. With responsibility for maintaining case files, organizing records, and assisting in the preparation of legal documents and correspondence, this position plays an important role in supporting legal proceedings and ensuring operational efficiency within the Office of General Counsel. The position works closely with attorneys, paralegals, and administrative staff and may interact with internal and external stakeholders on sensitive matters.

This role is ideal for an administrative professional who thrives in a structured, detail-driven environment and is comfortable working with confidential information, deadlines, and complex documentation.

AN IDEAL CANDIDATE SHOULD POSESS THE FOLLOWING COMPETENCIES:

• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.

Please visit our DOTD Career Center for more information about our agency:
https://dotd.la.gov/about/office-of-management-and-finance/human-resources/career-center/

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Provides administrative support to attorneys handling construction, contract, and litigation-related matters
• Prepares, organizes, and maintains legal files, case documentation, and correspondence
• Assists in drafting, formatting, and processing legal documents, pleadings, and reports
• Coordinates schedules, meetings, and deadlines associated with legal proceedings
• Maintains and organizes large volumes of physical and electronic records
• Processes incoming and outgoing correspondence and routes materials appropriately
• Utilizes databases and software systems to track, manage, and retrieve information
• Assists with travel arrangements, expense processing, and general administrative coordination

Position-Specific Details:

Appointment Type: This position may be filled as either a probational appointment (open to all qualified applicants); a promotion (open to all statewide classified and Agency-wide permanent status employees); or by detail to special duty.

Compensation: Additional compensation may be considered for applicants who possess extraordinary job-related qualifications or credentials in accordance with State Civil Service Rule 6.5(g) and DOTD policy. Any such consideration is subject to approval and applicable pay limitations.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy contact:
Melissa Willard
Administrative Program Specialist – Legal
225-242-4667
melissa.willard@la.gov

The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type.

Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available: https://www.laworks.net/workforcedev/lrs/lrs_rehabilitation.asp