• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.
• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.

• Acting with Ethics and Integrity: The ability to make choices that reflect ethical standards, integrity, and honesty, regardless of circumstances or personal benefit.
• Adapting to Change: The ability to demonstrate flexibility in thoughts, behaviors, and actions in response to evolving circumstances or unexpected change.
• Building Trust: The ability to create a safe and supportive environment where others feel comfortable speaking up, sharing ideas, and acknowledging mistakes.
• Fostering Engagement: The ability to build a supportive environment that encourages motivation, belonging, and active participation.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

Administrative Assistant provides high-level administrative, coordination, and reporting support to the Executive Director. The position is responsible for preparing executive correspondence, coordinating interdepartmental communication, and supporting the Board's education and outreach initiatives.

• Initiate correspondence with external stakeholders, including other government agencies and legislators.
• Coordinate and attend stakeholder meetings, including preparation of memoranda, reports, and briefing materials.
• Track assignments and follow-up items promptly.
• Maintain confidential and sensitive documentation.
• Organize and maintain executive files and records.
• Screen and prioritize communications directed to the Executive Director.

• Prepare meeting summaries, action-item documentation, and follow-up readbacks to ensure clarity of direction and accountability.
• Report to Executive Director and/or Board members on current education and outreach initiatives
• Review and track legislative bills, providing summaries for the Executive Director to prepare the Executive Director to offer education/information on Board initiatives and regulatory work as requested by legislators

Appointment Type: Probational

Career Progression: This position does not participate in a CPG

Work Schedule: Work hours are 7:30 AM to 4:00 PM, Monday - Friday.

Compensation: Depends on qualifications and work experience

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy, contact: