• Overseeing the state’s capital construction program
• Working to provide state and federal grants for community development
• Development of the state budget
• Providing technology services
• Giving agencies guidance in the state purchasing and contracting process as they seek goods and services
• Administering a program that provides federal funds to help Louisiana residents recover from a series of devastating hurricanes

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

Staff Supervision
Manages, trains, and supervises up to 4 staff members in grant administration, various specialty areas, (environmental reviews, acquisition regulations, database management, labor compliance, procurement), report completeness and accuracy, correspondence accuracy, and performance evaluation.

Grant Administration and Programmatic Responsibilities
Incumbent has a working knowledge of program areas relative to each grant in order to efficiently and effectively manage the grants on the state level. Incumbent has a working knowledge of all applicable state and federal rules and regulations governing these program areas, while providing technical assistance and guidance to federally- funded municipalities, parishes, and other grant related professionals. A brief description of the program areas follow: 1) procurement procedures governed by state and federal bid laws and related contracted activities; 2) financial management requirements of the recipient’s contract which include the incumbent reviewing requests for payments and corresponding budgets and invoices, budget revisions to the recipient’s contract and approval of these reports; 3) public facility bid document requirements, contractor bonding requirements, and the determination of whether projects, as built, conform to the recipient’s original application; 4) environmental requirements as related to the National Environmental Policy Act ; 5) acquisition requirements as related to the Uniform Relocation Assistance Act of 1970; 6) labor standards which govern prevailing wage rates; and 7) fair housing and equal opportunity requirements as required by federal civil rights legislation.

Maintains assigned grants’ status on in-office database tracking system. Processes requests for payments for assigned projects. Reviews close out documents and completes in-office close out of assigned grants.

Serves as compliance specialist for one or more of the following areas: Labor Compliance, Procurement, Civil Rights, Environmental Review, or Acquisition.

Grant Selection and Funding
Louisiana Community Development Block Grant Program (LCDBG)

Louisiana receives approximately $22 million annually from the Department of Housing and Urban Development (HUD). From that allocation, the State administers its program as outlined in the Annual Action Plan and Method of Distribution.

The Program Manager is responsible for the overall process of reviewing, rating, ranking, and the funding of LCDBG applications. Applications are received throughout the year, resulting in about 40 recipients per year, amounting to approximately $21 million in grant funds awarded per year.
The manager is accountable for training and supervising staff in rating and ranking applications for accuracy and completeness according to federal and State guidelines. Duties also include clearing any issues concerning application completeness in order to ensure compliance with program goals and objectives. Making on-site visits to potential recipients to verify application data, if necessary. Responsible for final reviews, initiating and preparing funding lists as well as grant award packages with recommendations made to the Governor of which communities should be funded. Supervises all staff in decisions concerning issues that occur during the implementation of active projects.

EPA WIIN 2104 Small, Underserved and Disadvantaged Communities Grant Program (SUDC)

Louisiana receives an annual allocation of federal funds from the Environmental Protection Agency that is formula based. OCD-LGA works with the Louisiana Department of Health’s Office of Public Health to identify potential applicants.

WIIN 2104 Administration

Responsible for the process of reviewing applications along with the staff engineer or LDH to ensure activities are eligible for assistance and proposed project would return system to compliance with the Safe Drinking Water Act. Keeps DOA officials, local governments, consultants and engineers informed regarding the status of the applications. Prepares grant award packages with recommendations made to the Governor of which applications should be funded.

Recovery Housing Program (RHP)

The State of Louisiana receives an annual allocation of approximately $1.3 million under Section 8071 of the SUPPORT for Patients and Communities Act.
Responsible for issuing Notices of Funding Availability, determining award criteria, the review process of applications, and selection of grantees in coordination with other management staff. Keeps DOA officials, local governments, and consultants informed regarding the status of the applications. Prepares grant award packages with recommendations made to the Governor of which applications should be funded.

Fiscal Duties
Responsible for fund approval and cost center approval in LaGOV for all LCDBG, WIIN 2104, and RHP purchase orders. Maintains funding spreadsheets for all grant programs to track grant awards, sources of funding, and available funds. Acts as second and final approval on all LCDBG requests for payments approximately $25 million per year.

Policy Planning
Assists in the development of the State’s five-year Consolidated Plan, and its Consolidated Annual Action Plan, which defines the State’s plans to distribute funding under four federal programs funded by the Department of Housing and Urban Development. Participates in formal public hearings and meetings for discussion of the Consolidated Plan and the Consolidated Annual Action Plan. Assists in creating Work Plans to apply for the WIIN 2104 funding.

Oversees and prepares all LCDBG application packages as well as prepares and participates in the application workshops to give technical assistance to those communities applying for funds.

Works closely with local and State agencies, planning organizations, mayors, elected officials, consultants, and engineers to provide necessary technical assistance and program guidance in complying with HUD, LCDBG, RHP, and EPA requirements, enabling those entities to plan programs in an appropriate manner.

Responsible for the development and updates of the sections of assigned compliance areas for the annually produced LCDBG Grantee Handbook, which defines
the step-by-step procedures in project implementation, including State and federal policies and requirements. Participates in Grantee Workshops, the purpose of
which is to explain the program requirements to elected officials, consultants, and engineers.

Position-Specific Details:

Appointment Type: This vacancy will be filled by promotion of a current permanent status Division of Administration employee. A permanent status employee may be required to serve a new probationary period in lieu of promotion.

Louisiana is a "State as a Model Employer" for People with Disabilities.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the information section of the Current Job Opportunities page.

A criminal history check may be conducted on all new hires as well as employees changing positions, including promotions, demotions, details, reassignments, and transfers. Also, prospective employees may be subject to pre-employment drug testing. New hires will be subject to employment eligibility verification via the federal government's E-Verify system.

*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application. The transcripts can be added as an attachment to your online application. The selected candidate will be required to submit original documentation upon hire.

For further information about this posting, please contact:
Erica R. Gay
HR Specialist
Division of Administration/Office of Human Resources
email: Erica.Gay@la.gov