District 08-UNIT 001 Alexandria, LA

Job Number: 08/50694629/AT/04.02.26-LT

District Recruitment for Rapides Parish:

This Accounting Technician processes invoices from external vendors and ensures accurate processing of all payables. It also serves as the timekeeper for various units.

Incumbent must be self-motivated and be able to perform duties independently with little to no supervision on a daily basis. The incumbent is expected to exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations that may arise. This position must possess an extensive knowledge of DOTD procurement and accounting policies and procedures in accordance with Louisiana and Federal guidelines, and DOTD Business Services and Procedures Manual, to report and document all accounting activities accomplished.

Incumbent participates in DOTD structured training programs as appropriate and attends all continuing education classes and conferences deemed necessary to facilitate the performance of required tasks.

While in official capacity, DOTD employees must comply with applicable Louisiana and Civil Service laws, rules and regulations, as well as DOTD policies, procedures, manuals, and directives.

Please visit our DOTD Career Center for more information about our agency:

http://wwwsp.dotd.la.gov/Inside_LaDOTD/Divisions/Mgmt_Finance/HR/Pages/Career_Center.aspx

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Receives, prepares, and enters invoices from external vendors for payment on a daily basis and has responsibility for ensuring accurate processing of all payables, which requires the ability to make decisions to ensure coding is consistent with District's budget allocation and District policy

• On a monthly basis, the incumbent audits and reconciles vendor statements using a District database (Access) and/or ECC (FBL1N), ensuring accuracy of payment activity

• Incumbent is assisting with the maintaining of Petty Cash records

• The incumbent of this position may be responsible for serving as a Timekeeper for various Units. As part of this responsibility, the incumbent ensures hours worked are reported properly

• Prepares and submits Prior Period Adjustment (PPA) forms to correct errors regarding hours, overtime, leave, and/or equipment used

• Incumbent may be responsible for serving as a District-wide Payroll Auditor, reviewing all Construction and Maintenance Unit payroll packages for proper coding

• Processes all Family Leave documentation for employees placed on Family Leave

• Receives, prepares, and enters invoices from external vendors for payment on a daily basis

• Reviews and enters all personal injury reports and incident reports for DOTD Personnel to Sedgwick Forward all new claims to appropriate Workman's Comp. personnel at Headquarters

• May be required to perform other duties as necessary including, but not limited to, emergency/disaster support activities.

Position Specific:

Appointment Type: Probational/Promotional
Work Schedule: Monday-Friday from 7:45AM to 4:15PM.

***This position is considered disaster essential. ***

How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.

Please list all work experience on the application. Failure to include all work experience may affect your eligibility for this position.

*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

Contact Information:

For more information regarding this vacancy, please contact:

Sandra Rollins

Admin. Program Manager 3

318-561-5188