ADMINISTRATIVE ASSISTANT 5
State of Louisiana
About this Job
-
Office of Workforce Development
Division: Career Services
Location: Baton Rouge, LA
Louisiana Works transforms lives and drives prosperity by putting people at the center of everything we do. We provide one seamless door where individualized solutions create new possibilities, proving that when government works for people, Louisiana works for everyone.
Learn more about Louisiana Works
The Office of Workforce Development (OWD) is a key division of Louisiana Works managing programs in workforce training, job placement, apprenticeships, and business engagement. Through collaboration with local boards, educational institutions, and industry partners, OWD aims to improve economic mobility for job seekers and ensure Louisiana employers have the skilled talent they need, contributing to the state’s economic growth.
The Administrative Assistant 5 serves as the special assistant to the Workforce Development Administrator within the Office of Workforce Development (OWD). This position requires the ability to work independently while exercising a high degree of judgment, discretion, and initiative in addressing non-routine matters. The incumbent must develop and maintain a comprehensive understanding of policies, procedures, mission, and core values.
The incumbent is expected to remain informed of program trends and upcoming special projects, proactively anticipating scheduling needs, staff availability, and associated equipment and material requirements. This role requires the ability to establish priorities, manage and maintain project timelines, keep the Administrator informed of progress, and effectively communicate with internal and external leadership to ensure projects remain on track.
AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES:
Accepting Direction: The ability to be open and willing to follow guidance or instructions.
Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.
Fostering Engagement: The ability to build a supportive environment that encourages motivation, belonging, and active participation.
Influencing Others: The ability to shape, guide, or alter the thoughts, behaviors, attitudes, or decisions of others. Minimum Qualifications
- Four years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be found here.
Job Duties and Other Information
-
Job Duties:
- Manage the Administrator’s daily schedule, including routine operations and special projects, with general guidance.
- Process routine documentation and enter data into spreadsheets, logs, and databases in accordance with program requirements.
- Prepare requisitions for the purchase of supplies, including entry into automated procurement systems.
- Compile information from multiple sources and prepare specialized reports, ensuring adherence to departmental formatting standards.
- Independently draft and prepare correspondence involving complex, sensitive, and non-routine matters.
- Compile and prepare special reports by selecting and synthesizing relevant information from reports, documents, correspondence, and electronic files.
- Prepare meeting materials, including agendas, handouts, and binders.
- Serve as a liaison between the Administrator and staff, assessing the urgency of matters and briefing the Administrator as needed.
- Respond to requests for information, which may require interpretation of departmental policies, rules, and regulations.
- Assist with special projects as needed.
- Perform other duties as assigned.
Position Specific Details:
Location: Baton Rouge, LA
Appointment Type: Probational / Job Appointment / Promotional / Detail to Special Duty
How to Apply:
No Civil Service test score is required to be considered for this vacancy.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
All applicants selected for employment must submit to drug screening and a background check.
For further information about this vacancy, contact:
Heather Courville
Louisiana Works is an equal employment opportunity employer and SAME agency, which serves as a model employer for the recruitment, hiring, and retention of individuals with disabilities. Auxiliary aids and services are available upon request to individuals with disabilities • TDD# 800-259-5154.