Administrative Assistant 3
State of Louisiana
About this Job
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Southern University at Shreveport (SUSLA) is one of five campuses within the Historically Black Southern University System. The University serves approximately 3,180 undergraduate students and employs 413 full- and part-time staff, including 175 faculty members. SUSLA offers 33 undergraduate degree programs and awards about 350 degrees annually.
The main campus, located on Martin Luther King, Jr. Drive, spans more than 100 acres with 11 buildings. Additional instructional sites include the Downtown Metro Center for allied health programs and the Aerospace Technology Center at the Shreveport Downtown Airport, which houses FAA-approved aerospace technology and maintenance programs.
The Southern Univeristy Police Deparment is currently accepting applications for the position of Administrative Assistant 3. This role provides advanced administrative and secretarial support to a professional, supervisor, or manager. Responsibilities may also include highly skilled keyboarding, transcription, and document preparation. Employees perform duties with a high level of independence and exercise sound judgment when handling non-routine situations.
An ideal candidate should possess the following competencies:- Accepting Direction: Follows direction reliably, adjusts to feedback, and completes tasks on time.
- Communicating Effectively: Communicates clearly, listens actively, and explains complex ideas well.
- Demonstrating Accountability: Owns results, meets standards, and responds to feedback professionally.
- Thinking Critically: Analyzes key info, weighs evidence, and draws logical, well-supported conclusions from credible sources.
- Acting with Ethics and Integrity: Acts with integrity, respects confidentiality, and treats people fairly.
- Demonstrating Initiative: Takes ownership, solves problems, and follows through.
- Displaying Professionalism: Follows policies, meets expectations, and communicates clearly and respectfully across situations.
- Following Policies and Procedures: Applies and explains policies accurately, adapts in routine cases, and helps improve procedures.
- Managing Time: Plans and completes work on time using tools and strategies to stay focused and on track.
Minimum Qualifications
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Two years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be found here.
Job Duties and Other Information
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Job Duties:
Responds to requests for information and interprets departmental rules and regulations.
Composes and types correspondence for supervisory signature.
Compiles reports using information from various documents and electronic files.
Organizes and maintains confidential files and reference materials.
Prepares meeting materials including agendas, handouts, and binders.
Assists with administrative tasks such as payroll preparation, travel reports, and supply orders.
Types correspondence, reports, and records from drafts or dictation.
Attends meetings and records or transcribes minutes.
Proofreads documents for accuracy in spelling, grammar, and format.
Maintains electronic filing systems and retrieves data to create reports and documents.
Position-Specific Details:
Appointment Type: Probational
Work Location: Southern University at Shreveport in Shreveport, LA
Work Schedule: Work hours are 8AM-5PM
How To Apply:
No Civil Service test score is required to be considered for this vacancy.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
* Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *
Contact Information:For further information about this vacancy, contact:
La Toya Wilson
Southern University at Shreveport/Human Resource Department
3050 Martin Luther King Jr Dr
Shreveport, La 71107318-670-9246
Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.