Office of Enforcement – Orders Division

The Orders Division is responsible for inspecting oil and gas wells and the associated facilities to ensure compliance with the processing of Unit Termination applications, and the approval of Unit Survey Plats.

Additionally, the Division is responsible for implementing and administering the Oilfield Site Restoration Program as well as the Underwater Obstruction Removal Program.

LOCATION AND POSITION INFORMATION:

This Administrative Assistant 5 is located in the Orders Division within the Office of Enforcement (OENF) in Baton Rouge, LA. The Administrative Assistant 5 will exercise initiative and independent judgment in carrying out office management and administrative support duties with primary emphasis in aid of the Director of the Orders Division relieving them, as practical, to manage and achieve the goals and objectives of a major statewide oil and gas regulatory program.

• Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

The position will require the individual to interpret various rules, policies and procedures specific to the Orders Division, and be knowledgeable of the policies and procedures of the Office. Additional duties include, but are not limited to the following:

• Manages the receptionist desk, greets the general public, consultants, industry and other governmental agencies and directs them as appropriate.
• Open mail, log in Fed-Ex, UPS and certified mail to appropriate sections in the Office of Conservation or other divisions in Natural Resources.
• Receive, log, and oversee the proper distribution of all in-coming and out-going mail; prepares all items (correspondence and applications, etc.) for each division’s review.
• Receive and process live checks and fiscal checks per directed procedures and disperse to appropriate divisions. Use SONRIS accounting system to help with check identification.
• Receives and processes original field orders, applications for substitute unit wells, downhole commingling, alternate unit well supplements, 29-E exceptions, reclassification supplements, enhanced recovery supplements, selective completions, and severance tax relief. Organizes and maintains associated files. Enters appropriate application fee information into SONRIS. Initiates the payment of newspaper proof of publication for substitute unit wells.
• Serves as Primary Time Administrator for the Orders (Baton Rouge staff) Divisions. Audits time each payroll period. Assures time is allocated to the proper accounts. Flags and repairs time entry errors. Produces and secures sign off on pay period time summary reports.
• Serves as support to the Department of Children and Family Services during times of emergency activation to assist with ESF-6 operations including, but not limited to, shelter operations, evacuee registration and tracking, and Disaster Food Stamp Program Operations and recovery operations including, but not limited to, providing support in disaster recovery centers and assisting with after-action assessment.
• Performs related duties as required for the efficient operation of the Division and administrative support of Division Director.

POSITION-SPECIFIC DETAILS:

Appointment Type: Probational

Career Progression: This position does not participate in a Career Progression Group.

Compensation: The salary offered will be determined based on qualifications and experience.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

How to Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

For further information about this vacancy contact:

Human Resources

Department of Conservation and Energy

PO Box 94396

Baton Rouge, LA 70804-9396

Email: DNR-Recruiting@la.gov