The Office of State Resources (OSTR) is responsible for the stewardship, administration and strategic management of Louisiana’s publicly owned land, mineral, water and subsurface assets for energy-related development. At the direction of the State Mineral and Energy Board (SMEB), the Office supports the full lifecycle of public resource management — beginning with the initial bid and contract evaluation, negotiation and title verification. Once agreements are in place, OSTR oversees operational compliance, ensuring that developers and operators meet performance standards, fulfill contractual obligations, and remit appropriate royalty payments to the State.

An ideal candidate should possess the following competencies:

Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.

Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

• Responsible for the preparation of documents, letters and technical correspondence of an exact and/or confidential nature.
• Prepare and mail correspondence as requested by staff. Process all operating agreements, voluntary unit forms and non-exclusive geophysical permits for the Division, and update these forms as necessary
• Organize, maintain and update the filing of necessary documents produced by the Division. Provide back-up support for posting additions and edits to the OSTR website.
• Assist in the preparation of the monthly State Mineral and Energy Board (SMEB) meeting reports and minutes.
• Prepare post meeting resolutions and final reports of Board actions. Make an audio recording of lease sales and Board meetings for archival purposes.
• Serve as timekeeper for the Resource Analytics and Land Administration Division.
• Maintain payroll entry into the LaGov SAP payroll system for employees, review payroll time entry reports for accuracy and prepare Prior Pay Period Adjustments (ePPA) as needed.
• Perform purchasing duties for the Division, including office supplies, maintenance contracts, subscriptions, dues, map services, food and drink for SMEB, etc.
• Prepare Shopping Carts and Purchase Orders in LaGov eProcurement system, as necessary, and process invoices utilizing the purchasing card (P-Card), if applicable.
• Coordinate all travel arrangements for the Division.
• Make reservations for necessary staff travel and prepare travel authorizations with all supporting documentation, ensuring compliance with state and department travel guidelines
• The incumbent serves as the liaison between Fiscal and Resource Analytics on travel related issues, obtaining all required signatures and assisting with expense reports and justifications as needed.
• Answer phone calls, take messages and greet visitors for the Division. Assist with answering the main OSTR phone line and email in rotation with other administrative assistants if needed.
• Assist with other administrative and clerical tasks as needed by the office or the Executive Director.

Position-Specific Details:

• Appointment Type: Probational
• Career Progression: This position does not participate in a Career Progression Group.
• Compensation: The salary offered will be determined based on qualifications and experience.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

For further information about this vacancy, contact:

Human Resources

Department of Conservation and Energy

PO Box 94396

Baton Rouge, LA 70804-9396

Email: DNR-Recruiting@la.gov