District 61 - Unit 001 – Baton Rouge

At DOTD, our mission is to innovatively develop and sustain safe and reliable infrastructure comprising highways, multimodal transportation assets, micro-mobility systems, and public works. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity.

About this position

The position is to manage the administrative programs and support functions for the district. This position is located in the District 61, Unit 001, Business Office of the Department of Transportation and Development and reports directly to the ADA of Business. It serves as District’s financial subject-matter-expert concerning cost coding for all payable and procurement documents. It's responsible for the establishment and maintenance of internal recording and control procedures involving the collection, evaluation, preparation, reconciliation, and processing of over 4,000 District documents. Also serves as Signatory Authority as required and is responsible for the administration of District Switchboard functions.

• Driving Results: Sets clear goals, stays focused, owns outcomes, and uses feedback to improve.

• Making Accurate Judgments: Makes timely, well-reasoned decisions using available info, context, and trade-offs.
• Thinking Critically: Analyzes key info, weighs evidence, and draws logical, well-supported conclusions from credible sources.
• Communicating Effectively: Communicates clearly, listens actively, and explains complex ideas well.

Job Duties:

• Budget/Fiscal Management
  • Responsible for daily reconciliation of expenditures against the budget, ensuring the district operates within its allocated funds.
  • Prepares budget projections/analysis for 30 Administrative Units by monitoring expenditures using spreadsheets/databases and LaGov reports.
  • Independently manages, approves, signs, and supervises the preparation and transmission of all payment documents; such as expense accounts, purchase order payables, and monthly fuel reports.
  • Develops and implements the process/procedures for procurement and accounts payable sections within the District, ensuring effective and efficient process flow in compliance with Generally Accepted Accounting Principles (GAAP).
  • Responsible to oversee the transmission of payroll data; examining and reviewing payroll via PTMW, Plant Maintenance (PM), and AGILE systems ensuring compliance with Federal Labor Standards Act (FLSA).
• Procurement/Inventory
  • Oversee District Buyers in the procurement process, ensuring compliance with DOTD Procurement regulations.
  • Directs establishment of inventory control measures, ensuring goods and services are receipted and adequately accounted for within District guidelines.
  • Serves as Property Manager responsible for the management of Property Control items (over $1,000). Establishes a standardized procedure for thorough recording, tagging, and tracking items by location.
  • Directs the disposition of surplus property and the transfer of property.
• Administrative
  • Serves as Signatory Authority as required and is responsible for the administration of District Switchboard functions.
  • Responsible for providing adequate training opportunities for assigned District personnel, concerning procurement, payables, and payroll processes as defined in Agency Policy and Procedure, and Business Manuals.

Position-Specific Details:

Appointment Type: Probational, Promotional, or Detail to Special Duty.

Work Schedule: Work hours are to be determined, Monday - Friday

Compensation: 2,024.80/biweekly

How To Apply:

No Civil Service test score is required to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy contact:

Victoria Cairns

Administrative Program Director 3

Department of Transportation and Development

Phone: 225-231-4107

“The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type.”

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.