Administrative Assistant 6
State of Louisiana
About this Job
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The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.
Learn more about Louisiana Department of Health
Join the Louisiana Department of Health as an Executive Administrative Assistant! Be the face of the Office of the Secretary, providing vital support and ensuring smooth operations. If you're organized, proactive, and passionate about helping others, this is the role for you!
An ideal candidate should possess the following competencies:
Accepting Direction: The ability to be open and willing to follow guidance or instructions.
Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning. Minimum Qualifications
- Five years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. The maximum substitution allowed is 120 hours, which substitutes for a maximum of four years of experience. Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be found here.
Job Duties and Other Information
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Job Duties:
· Provide comprehensive administrative support to the LDH Secretary and executive staff, including the Chief of Staff, Confidential Assistant, Deputy Secretary, and Undersecretary.
· Manage daily office operations such as maintaining files and databases, handling correspondence and mail, coordinating travel, scheduling meetings and conferences, and managing the department’s multi-line telephone system.
· Oversee payroll processing for the Office of the Secretary and act as procurement coordinator by creating purchase orders, monitoring vendor payments, reconciling reports, and managing purchase and travel card accounts.
· Serve as the property and supply coordinator by managing inventory and property records, ordering office supplies, and maintaining central office equipment like copy, scan, and fax machines.
· Act as the primary liaison by responding to inquiries from the Governor’s Office, legislators, public officials, special interest groups, and LDH staff; track and manage incoming correspondence and perform necessary research to provide accurate responses.
Position-Specific Details:Location: Office of Secretary / Executive / East Baton Rouge Parish
Appointment Type: This position may be filled as a Probationary appointment, Promotional appointment and Job appointment (temporary appointment that may last up to 48 months)
Cost Center: 3071010100
Position Number(s): 144272
How To Apply:No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
* Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.
Contact Information:
Patricia Walker
LA Department of Health (LDH)
Division of Human Resources
PO Box 4818
Baton Rouge, LA 70821
225-342-6477
This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.
LDH supports Louisiana’s commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities.
Information on the Louisiana Works, Louisiana Rehabilitation Services is available here.