Jefferson Parish Human Services Authority (JPHSA) is a Local Governing Entity (LGE) created by the Louisiana Legislature in 1989. JPHSA is responsible for the management and operation of behavioral health and developmental disability Services in Jefferson Parish. JPHSA provides fully integrated primary and behavioral healthcare services through its JeffCare program.

• Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.
• Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
• Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.
• Working with Financial Information: The ability to use financial data to guide, drive, and convey the financial standing and/or outlook of an organization.

• Driving Results: The ability to identify important goals and work to achieve them.
• Solving Problems: The ability to discover solutions to problems.
• Thinking Strategically: The ability to generate insights and identify opportunities for future growth of the organization.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

As an Administrative Assistant 5, you will,

• Provides confidential clerical and administrative support to the Chief Financial Officer, including but not limited to, scheduling meetings and taking minutes
• Serves as the Finance Operations Division timekeeper. Receives timesheets, reviews for accuracy of time calculations and completeness of entry; enters hours of work into LaGov
• Receives EFT remittance advice and scans the incoming payments into the remote deposit capture feature for the bank; matches all EFT transactions from the bank account to the electronic and paper remittance advice
• Remits advice, documents and places in a batch to submit to Revenue Services for posting.
• Distributes checks and remittance advice for insurance payments to appropriate staff for processing
• Serves as the Records Manager for the Finance Operations Division; coordinates the retrieval and pick up of requested files from JPHSA's archived records. Coordinates the destruction of records with the Records Officer; manages the process of physically destroying the records earmarked for destruction
• Reviews JeffCare Self Pay Report provided monthly by the Revenue Cycle Analyst for following up with patients on outstanding balances
• Receives phone calls and walk-ins for account information and provides information on outstanding balances
• Reviews accounts monthly to determine what accounts are delinquent and what JPHSA amounts are collectable
• Assists with verifying invoices and requisitions for goods and services weekly. Assists with coding invoices with appropriate expenditure, funding source, cost center, etc. Assists with verifying transactions comply with financial policies and procedures
• Assists with preparing batches of invoices for data entry; entering invoices for payments; processing and reviewing edit reports after data entry to ensure accuracy

Position-Specific Details:

Appointment Type: Probational, Promotional, or Job Appointment

Career Progression: This position is not a part of a Career Progression Group.

Work Schedule: Work hours are 8:00 AM to 4:30 PM, Monday - Friday.

Compensation: The salary offered will be determined based on qualifications and experience.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy, contact:

Enjoli Lewis

Jefferson Parish Human Services Authority

3616 S. I-10 Service Road West, Metairie, LA 70001

elewis@jphsa.org

504-838-5426

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.