Administrative Program Manager 1
State of Louisiana
About this Job
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The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.
Learn more about the Louisiana Department of Health
Join the Office of Public Health as a key leader supporting essential community health services. This management-level role oversees daily administrative operations for Capitol Region 2 facilities and plays a vital part in helping staff deliver Reproductive Health, STD/HIV, Tuberculosis, Immunization, and WIC services. If you're motivated by meaningful work and want to make a direct impact on public health outcomes, this is the opportunity to lead with purpose.
Minimum Qualifications
- Three years of experience in administrative services; OR
Six years of full-time work experience in any field; OR
A bachelor's degree.
EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field. Job Specification
- The official job specifications for this role, as defined by the State Civil Service, can be found here.
Job Duties and Other Information
- Job Duties:
- Supervise and develop staff by assigning, reviewing, and evaluating work; addressing performance issues; preparing timely PES evaluations; identifying staffing and training needs; coordinating training; and ensuring adequate coverage across all clinics.
- Oversee daily administrative and operational functions of Capitol Region facilities, including approving travel and leave, monitoring timesheets, managing office schedules, and ensuring efficient delivery of public health programs and services.
- Manage budgeting and financial operations, including gathering data for budget preparation, monitoring expenditures, preparing variance reports, tracking special formula and supply orders, ensuring compliance with purchasing policies, and securing cash and negotiables.
- Support and manage Vital Records operations by assisting registrars, reviewing and approving legal documents, processing death and stillbirth certificates in LEERS, issuing certified copies, collecting fees, and ensuring confidentiality in accordance with state law.
- Coordinate and monitor personal health programs, including Reproductive Health scheduling, patient registration and eligibility, complaint resolution, program implementation, and prioritization of services within federal and state guidelines.
- Ensure regulatory compliance and operational integrity by maintaining policy manuals, interpreting rules and regulations, conducting staff meetings, managing databases and reports, monitoring audit outcomes, and training staff on multi-system platforms such as STARLIMS, MEVS, EHR, and LINKS.
- Manage property control and administrative documentation, including reviewing payroll entries in CATS, conducting property inventories, tagging and tracking state property, processing transfers, overseeing fee collection and deposits, maintaining required postings, and attending required trainings and workshops.
Position-Specific Details:Location: Office of Public Health / Region 2-BRCO / East Baton Rouge Parish
Appointment Type: This position may be filled as a Probationary appointment
Cost Center: 3262108002
Position Number(s): 50563060
How To Apply:No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
* Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.
Contact Information:
Paul Tran
LA Department of Health (LDH)
Division of Human Resources
PO Box 4818
Baton Rouge, LA 70821
225-342-6477
This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.
LDH supports Louisiana’s commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities.
Information on the Louisiana Works, Louisiana Rehabilitation Services is available here.