Administrative Assistant 6
State of Louisiana
About this Job
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Department MISSION
DCFS is working to keep children safe, helping individuals and families become self-sufficient, and providing safe refuge during disasters.
Department VISION
We care for the well-being and safety of Louisiana's people.
Department VALUES
Treating all people with dignity, compassion and respect, while providing services with integrity.
At The Department of Children and Family Services, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity.Join Our Team at DCFS: Administrative Assistant 6
The Administrative Assistant 6 services as executive administrative support to the Assistant Secretary. This role serves the Support Services Section in the Child Welfare Program Division and is responsible for supporting state level management of Child Welfare services in Louisiana.If you're driven, collaborative, and ready to make an impact—this could be the opportunity for you!
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:
Selected Core Competencies:
Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and
ideas.
Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and
decisions.
Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a
conclusion.
Working with Financial Information: The ability to use financial data to guide, drive, and convey the financial
standing and/or outlook of an organization.
Selected Preferred Competencies:
Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State
resources.
Demonstrating Initiative: The ability to assess information and take action independently to help the
organization achieve its goals.
Following Policies and Procedures: The ability to comply with policies and procedures of the organization as
well as State Civil Service rules, and all applicable federal and state laws.
Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity.
Solving Problems: The ability to discover solutions to problems. Minimum Qualifications
- Five years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. The maximum substitution allowed is 120 hours, which substitutes for a maximum of four years of experience. Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be found here.
Job Duties and Other Information
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Job Duties:
- Performs duties independently and exercises a high degree of independent judgment and initiative in determining the appropriate action in routine and non-routine matters.
- Maintains all records and files in a manageable system.
- Receives, greets and screens all incoming phone calls and visitors for the Assistant Secretary's office.
- Schedules and coordinates meeting and conference calls while maintaining electronic calendar.
- Prepares and assists with the development of meeting materials such as briefings, presentations, spreadsheets, agenda and handouts.
- Organizes meetings and conference calls.
- Attend meetings and transcribe minutes/notes.
- Reviews, edits and prepares letters, memos, reports and emails on behalf of the Assistant Secretary and his/her staff.
- Performs other duties and responsibilities as required and assigned for the smooth operation of the office.
Position-Specific Details:
Appointment Type: This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also, it may be filled as a detail and promoted within 12 months or by promotion of a permanent classified employee.
Work Schedule: Typically, work hours are 8:00 am to 4:30 pm, Monday – Friday. Flexible work schedules are available after meeting certain criteria and is dependent upon the position you are applying for. Some positions require working shifts.
DCFS is an “Equal Opportunity Employer”, and Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.
How To Apply:No Civil Service Test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the information section of the Current Job Opportunities page.
*Information to support your eligibility for this job title must be included in this application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
For further information about this vacancy, contact:
Shanita.Smith.DCFS@La.Gov