ABOUT THIS JOB:

Office of Enforcement – Executive Division

The Executive Division coordinates and administers the various activities of the Office of Enforcement in Baton Rouge, LA. Among the primary responsibilities of the Executive Directors Office staff is the oversight of statutory responsibilities and regulations, professional service contracts, budget, personnel, information, safety, and emergency matters.

LOCATION AND POSITION INFORMATION:

This Administrative Assistant 6 is located within the Executive Division of the Office of Enforcement and reports to the Executive Director. This position serves as the confidential executive assistant to the Executive Director and provides administrative support, assistance, and coordination to research, document, and oversee various projects for the Office of Enforcement. Such duties are assigned by the Executive Director. Upon the Executive Director's request, this position exercises influence and/or authority on office management, personnel matters, and procedures as related to the Divisions of the Office of Enforcement.

An ideal candidate should possess the following competencies:

• Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
• Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

This position requires the use of excellent people skills, strong computer and organization skills and excellent communication skills. Maintaining a professional nature is vital. This position also provides supervision and training of student employees, interns and other administrative staff in the daily function of the Office of Enforcement's main reception desk. Duties and responsibilities include, but are not limited to the following:

• Oversees the daily operations and professional presentation of the Office of Enforcement’s Executive Division, including managing correspondence, prioritizing workflow, and tracking the processing of all communications.

• Exercises independent judgment in coordinating the Executive Director’s schedule, appointments, and preparation needs for hearings, meetings, conferences, and other engagements.

• Conducts independent research and collaborates with the Legal Division, HR offices (DENR HR and C&E HR), and other staff to prepare materials and address personnel-related matters.

• Serves as a key liaison with legislators, congressional offices, and external stakeholders requesting meetings or information for constituents.

• Functions as Primary Time Administrator for the Executive Division and Secondary Time Administrator for the Orders and Inspections Divisions; manages the main reception desk, ensures proper processing of high-volume incoming mail, and coordinates handling of live checks.

• Manages property control, inventory, purchasing (including P-Card and LaGov requisitions), and collaborates with Business Analytics to review and approve monthly transaction registers; also coordinates special projects and prepares reports for leadership and statewide stakeholders.

Position-Specific Details:

• Appointment Type: Probational
• Career Progression: This position does not participate in a Career Progression Group.
• Compensation: The salary offered will be determined based on qualifications and experience.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

For further information about this vacancy contact:

Human Resources

Department of Energy and Natural Resources

PO Box 94396

Baton Rouge, LA 70804-9396

Email: DNR-Recruiting@la.gov