At DPS, PSS, Office of Legal Affairs, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity.
We’re looking for an Administrative Assistant to join our legal division — a proactive, people-focused team working to attract and support the talent that drives our mission forward. The Administrative Assistant will perform a variety of clerical duties that require some independent judgment to accomplish in support of the staff members or operations of an organizational unit or program in the Department of Public Safety and Corrections, Public Safety Services, Office of Legal Affairs.

If you're driven, collaborative, and ready to make an impact—this could be the opportunity for you!

Selected Core Competencies:
Accepting Direction: The ability to accept and follow directions from those higher in the chain of command. Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

Selected Preferred Competencies:
Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals.
Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Responsible for receiving, reviewing, recording, processing, and sorting through large volumes of confidential documentation. All correspondence will be associated with the agency’s operations and must be completed within a designated time frame, and distributed to each designated section of the office.

• Assist with maintaining the departmental records system by creating and intaking physical and electronic files, i.e. preparing, indexing, compiling and scanning incoming correspondence into the appropriate file and or electronic database. Responsible for filing closed files accordingly, and maintaining organization within the storage room and intake room.

• Accept subpoenas for the Department of Public Safety from the sheriff. Route to appropriate personnel, decline if necessary. Scan and email all subpoenas to DPS Officers, Louisiana State Troopers and any subpoenas that are timely to the recipient.

• Assist with Typing and recording all letters, reports and memorandums, filing correspondence and keeping office records; compiling and assembling data for reports; answering and screening telephone calls; directing visitors. Functional supervision of Administrative Assistant 4 in various areas of responsibilities. Responsible for various other tasks as requested by the office manager/Executive Staff Officer.

Position-Specific Details:

Appointment Type: Promotional opportunity only open to permanent Department of Public Safety Employees
Career Progression: This position does not participate in a Career Progression Group.
Work Schedule: Work hours are 8:00 AM to 4:30 PM, Monday – Friday.
Location: This vacancy is located in Baton Rouge (East Baton Rouge Parish).
Compensation: The salary offered will be determined based on qualifications and experience. The bi-weekly rate for this position is as follows:
Administrative Assistant 6 (AS614) - $1,544.00

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information:
For further information about this vacancy, contact: Department of Public Safety
ATTN: Human Resources/Katy Bradley
P.O. BOX 66614
Baton Rouge, LA. 70896
Email: katy.bradley@la.gov

The Department of Public Safety and Corrections, Public Safety Services, is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the Louisiana Employment Resource Guide (Download PDF reader).