• Bachelor’s in business, accounting, finance, or other related field.
• Four (4) years of work experience in financial management, bookkeeping or accounting.
• Demonstrated proficiency in Microsoft software, Word, Excel.
• Knowledge of grant fiscal management a plus.
• Skills: attending to detail; multitasking with ease; follow directions from multiple leaders.

Physical Requirements

• Must have use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear and handle or feel objects and controls.
• Must have physical capability to effectively use and operate various items of office equipment such as, but not limited to, personal computer, calculator, copier, and fax machine.
• Ability to occasionally lift or carry up to 10 pounds.
• Must be capable of sitting in stationary position for 50% or more of time.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position is responsible for the managing all budget accounts for the department programs and provide administrative support to department as needed.

• Assist in development of the annual budget through analysis of expenditures, with input from faculty and staff, program needs and projections.
• Prepare and submit budget set-up, additions, and revisions for all accounts as needed.
• Prepare and submit all purchase requisitions for the Division.
• Perform monthly assessment of all Division accounts.
• Reconcile all accounts with BPCC (Banner/Lola).
• Continuously monitor all accounts for available funds.
• Consults with the Purchasing Agent, Business Manager, and Comptroller as needed.
• Monitor status of purchase orders and completed requisitions.
• Prepare and submit receiving reports.
• Prepare required documents for receiving discrepancies.
• Prepare annual program budget reports as required by accrediting agencies/assessment reports.
• Maintain Division records for grant purchases (including Receiving reports and Property inventory).
• Consults with Director of Grants, Perkins Coordinator, Brand Manager, and Vice Chancellor for External Affairs and Chief of Staff as needed.
• Maintain and monitor receipt and payment of professional services expenditures.
• Analyze grant budget submissions.
• Keep Vice Chancellor aware of financial status on all accounts.
• Work with faculty to develop and submit grant proposals.
• Work with faculty to implement approved grants and prepare grant reports.
• Responsible for completing documents to control equipment inventory and report locations for new equipment.
• Assist in annual equipment inventory certification.
• Assists all External Affairs departments as needed for administrative support during events or high traffic times (e.g. registration; first weeks of the semester; scholarship review periods, etc.)
• Assist other Administrators on campus with grant management.
• Assist with preparation and submission of grant proposals.
• Organize, maintain, and update files related to grants.
• Other duties as assigned by supervisor.