Administrative Assistant 6
State of Louisiana
About this Job
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The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.
Learn more about Louisiana Department of Health
Join our team as the Administrative Assistant 6, providing high-level, confidential support to the Assistant Secretary and Medical Director of the Office of Behavioral Health. This role offers the opportunity to work independently, manage sensitive matters, and play a key role in supporting executive leadership.
An ideal candidate should possess the following competencies:
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion. Minimum Qualifications
- Five years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. The maximum substitution allowed is 120 hours, which substitutes for a maximum of four years of experience. Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be found here.
Job Duties and Other Information
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Job Duties:
- Serve as liaison between the Assistant Secretary, Medical Director, and various federal, state, and local agencies, ensuring timely communication and follow-up on important correspondence.
- Coordinate and manage executive meetings, including scheduling, preparing agendas, taking minutes, tracking action items, and arranging logistics for workshops and appointments.
- Screen and prioritize calls and inquiries for the Assistant Secretary and Medical Director, addressing or directing matters appropriately to ensure prompt and effective resolution.
- Maintain operations in the absence of leadership, ensuring requests for information or action are handled efficiently and accurately.
- Oversee time administration processes, including auditing records, providing guidance to administrative staff, and ensuring compliance with LDH and OBH policies.
- Prepare and coordinate travel arrangements for the Assistant Secretary, Medical Director, and other staff, ensuring adherence to state travel regulations and procedures.
Position-Specific Details:Location: Office of Behavioral Health / Executive / East Baton Rouge Parish
Appointment Type: This position may be filled as a Probationary appointment
Cost Center: 3301010101
Position Number(s): 98023
How To Apply:No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
* Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.
Contact Information:
Paul Tran
LA Department of Health (LDH)
Division of Human Resources
PO Box 4818
Baton Rouge, LA 70821
225-342-6477
This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.
LDH supports Louisiana’s commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities.