• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
• Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.
• Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.
• Using Data: The ability to use relevant and valid data to inform a recommendation for action.
• Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.
• Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change.
• Driving Results: The ability to identify important goals and work to achieve them.
• Solving Problems: The ability to discover solutions to problems.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

Incumbent's duties will include, but are not limited to:

• Serves as the confidential executive assistant to the Department Head, thereby relieving the Department Head of many administrative day-to-day routine activities.
• Acts as an administrative liaison between Department Head and staff.
• Composes and prepares correspondence as requested or required.
• Performs various administrative tasks such as typing, answering telephones, and preparing documents.
• Independently composes and types documents for signature regarding Medical Communication forms, Internal Transaction forms, Requisition forms, Request for Building Keys forms, and Notice of Change in Movable Equipment forms.
• Serves as back-up to the Coordinator of Academic Area position relating to providing support to the Department’s Graduate Program as well as other duties performed by the coordinator.
• Exercises daily proficiency with computer programs for developing and maintaining departmental disbursement records and have the ability to learn new desktop and mainframe computer applications when necessary to accomplish job.
• Prints biweekly time reports and makes adjustments and/or corrections as required in the TACS system. Maintains payroll records for classified employees. Picks up monthly and bi-weekly checks.
• Assists the Department Head in the preparation of complex research grants and contract proposals, which may require familiarity with specialized terms and a general knowledge of grant administration policies.

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy, contact:

Darrell Cooley

darrell.cooley@lsuhs.edu

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.