Why work for CLHSD?

• Vision: CLHSD excels at making lives better.
• Mission: to increase public awareness of and to provide access for individuals with behavioral health and developmental disabilities.
• Philosophy: to integrate community-based services while promoting wellness, recovery, and independence through education and choice of a broad range of programmatic and community resources.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

Selected Preferred Competencies:

• Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
• Acting Decisively: The ability to make decisions quickly and effectively.
• Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.
• Building and Supporting Teams: The ability to combine your actions and efforts with others to work toward achieving a common goal.
• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
• Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.
• Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.
• Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
• Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity.
• Working with Financial Information: The ability to use financial data to guide, drive, and convey the financial standing and/or outlook of an organization.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Reviews, codes, and processes vendor and contractor invoices for payment in accordance with state and agency policies. Performs invoice-to-purchase order and receiving verification, identifies and resolves discrepancies with vendors or requisitioning staff, and enters vouchers into the accounting system. Maintains documentation to support internal controls and audit readiness.
• Prepares monthly bank reconciliations for assigned CLHSD accounts in accordance with state fiscal policies and deadlines. Reviews deposits, receipts, and payment activity to ensure transactions are properly recorded and reconciled to the general ledger. Classifies deposits by revenue type for accurate allocation and reporting, investigates variances, and works with Fiscal Services staff to resolve discrepancies. Maintains reconciliation workpapers for audit and management review.
• Provides support to the billing department as needed to ensure operational continuity. Assists with designated billing functions to maintain efficiency and compliance with state and federal requirements. Serves as a designated backup for credentialing functions by maintaining documentation and tracking renewals to ensure provider eligibility, compliance, and operational continuity.
• Extracts data from a variety of fiscal sources and prepares special reports for CFO and Executive Director. Assist with development of budgets and other items required for executing contracts. Monitors expenditures and ensures adherence to budgetary commitments in accordance with established policies. Responds to requests for information concerning fiscal matters.
• Reviews and processes employee travel authorizations and reimbursement requests in compliance with State of Louisiana travel regulations (PPM 49). Verifies supporting receipts, mileage calculations, and per diem eligibility prior to payment. Tracks reimbursements to completion and resolves documentation deficiencies with employees.
• Prepares interagency invoices (IAT billings), including those required by the Department of Children and Family Services (DCFS). Reviews supporting documentation for accuracy, compliance, and completeness. Submits invoices through the designated system and maintains records for reconciliation and audit purposes. Tracks submissions to ensure accuracy, timely payment, and audit readiness.
• Uses an agency-issued purchasing card to make approved purchases in compliance with State of Louisiana and CLHSD purchasing card policies. Retains receipts, codes transactions, and reconciles monthly statements to ensure accuracy. Submits supporting documentation for supervisory approval and audit review.

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:
For further information about this vacancy, contact:
Central Louisiana Human Services District
5411 Coliseum Blvd.
Alexandria, La 71303

Shawanda.Gordon@clahsd.org