• Coordinates and manages contracts and grants, procurement, invoice processing and fiscal management.
• Works with various programs to execute contracts for services, track expenditures, and assist with monitoring grant budgets.
• Inputs contracts into the LaGov system for approvals.
• Prepares, develops and monitors routine contracts and/or grants agreements, applications, budgets, amendments and sub-grant agreements in accordance with departmental policies and procedures.
• Evaluates and reconciles monthly contract invoices and reported expenditures.
• Works with contractors and Bureau of Chronic Disease Prevention and Healthcare Access (BCDPHA) administrative personnel to solve contract problems and facilitate coordination.
• Tracks the approval process of contracts/grants ensuring all necessary approvals are received.
• Obtains and reviews performance evaluations after completion of a project to comply with state law within established time limits.
• Manages the establishment, implementation, and revisions (as necessary) to the program standards and guidelines.
• Independently manages contract workflow for the bureau.
• Plans and coordinates monitoring and reporting process for statewide programs.
• Provides contract monitoring, evaluations, budget tracking, and receiving/processing of invoices for several bureau contracts, both small scale and large scale.
• Provides technical assistance to program personnel in preparation of contracts agreements or grants proposals.
• Maintains records, prepares reports and/or correspondence relative to contract and/or grants.
• Coordinates program information by maintaining budgetary databases, generating reports, and ensuring information integrity; may require presentation of information in workshops, meetings, etc.
• Collaborates with bureau management team to develop budgets and allocate financial resources to achieve grant goals.
• Other tasks as assigned.

QUALIFICATIONS
REQUIRED:

• Bachelor’s degree, or Associate’s degree plus 3 years of professional experience, or 6 years of professional work experience.
• Excellent analytical and critical thinking skills; effective organizational and time management skills.
• Great attention to detail and follow up.
• Ability to manage projects, assignments, and competing priorities.
• Proficient in the use of Zoom, Teams, and Microsoft Office, including but not limited to Outlook, Word, and Excel.

DESIRED:

• Advanced degree.
• Minimum 1 year professional experience performing administrative functions within an office environment or health care field.
• Minimum 1 year professional experience with contracts, grants, or managing/tracking budgets.
• Minimum 1 year professional experience with the LaGov Procurement System.
• Minimum 1 year professional experience with accounting.