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• Maintains and manages a centralized system for monitoring the status of all Office of Public Health (OPH) grants, including award amounts, budgets, expenditure trends, and closeout requirements for the Bureau of Finance and Operations. (BAFO)
• Develops and standardizes internal workflows, tools, and templates for efficient grant tracking.
• Ensures consistency in documentation and reporting across all program areas.
• Partners with fiscal services to ensure accurate budget development, monitoring, and reconciliation of grant-related funds.
• Tracks expenditures and encumbrances to prevent lapses or overdrawn funds.
• Ensures compliance with cost allocation policy, including tracking, monitoring, and correction of improper cost allocation.
• Monitors subrecipient contracts and support risk assessment and audit preparedness.
• Ensures allowable use of funds in accordance with federal and state guidelines.
• Serves as the primary point of contact for internal programs regarding grant fiscal and budgetary compliance.
• Acts as liaison between OPH program grant administrators and LDH Fiscal to support the effective implementation of funding requirements and allocations.
• Develops training materials and modules to facilitate regular communication and training with program staff on fiscal responsibilities, reporting timelines, and procedural updates.
• Oversees timely submission of required financial and programmatic reports, ensuring compliance with all applicable regulations.
• Coordinates internal reviews and documentation to support audits, site visits, and funder inquiries.
• Assists with corrective actions and process improvements based on audit findings or performance reviews.
• Identifies opportunities for improved efficiencies in grant tracking, reporting, and fiscal oversight.
• Develops and delivers training and technical assistance to program staff on grants-related procedures.
• Supports data-driven decision-making by providing insights into grant performance and utilization trends.
• Other tasks as assigned.

QUALIFICATIONS
REQUIRED:

• Bachelor’s Degree, or Associates degree with 3 years professional experience, or 6 years professional experience in lieu of the degree.
• Minimum 4 years professional experience in public sector grants management, budget oversight, or financial compliance.
• Minimum 2 years professional experience developing and managing tracking systems, dashboards, or centralized grant management tools.
• Excellent analytical skills, effective organizational and time management skills.
• Great attention to detail and follow up.
• Ability to manage projects, assignments, and competing priorities.
• Proficient in the use of Microsoft Office, including but not limited to Outlook, Word, and Excel.
  

DESIRED:

• Advanced degree.
• Minimum 5 years professional experience in public sector grants management, budget oversight, or financial compliance.
• Minimum 3 years professional experience developing and managing tracking systems, dashboards, or centralized grant management tools.
• Minimum 1 year professional experience with state health department operations and fiscal systems
• Relevant industry certifications.